When is the submission deadline?

Submissions are due June 15, 2026. Questions must be submitted by June 1, 2026.

It was issued by Ada County Procurement. The work is located in Boise, Idaho, United States.

Who is a good fit for this opportunity?

Proven experience in government mail distribution and large-scale printing. Ability to implement secure mail handling and data management practices. Strong track record in postal optimization and bulk mail processing. Capacity to deliver daily pickup and rapid turnaround services in Boise or the surrounding area. Robust contingency planning and inventory management capabilities.

Comprehensive Mail Distribution and Printing Services (Due June 15, 2026)

Overview

Events, Printing & Promotional Goods

Boise, Idaho, United StatesPosted: May 20th, 2026Deadline: June 15th, 2026

Fit Score

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SUMMARY

The Boise, Idaho government requires a vendor to provide comprehensive mail distribution and printing services, including daily mail pickup, security planning, and postal optimization for multiple departments.

KEY REQUIREMENTS

Must be licensed to do business in the State of Idaho
Must have a current license with the United States Postal Service to commingle and combine postage rates and letter weights
Must have a secure Bulk Mail Center in Boise
Must comply with all USPS requirements for quality, service, security, and efficiency
Must provide data security, HIPPA, HITECH, and Red Flag compliance
Must provide background checks and drug testing for employees, contractors, and agents
Must maintain a County-approved back-up and contingency plan for equipment failure
Must provide a Fidelity Bond in the amount of $1,000,000
Must maintain professional liability insurance with limits of not less than $2,000,000 per claim and $2,000,000 aggregate

CONTRACT DURATION

12 months

TIMELINE

Questions due by June 1st, 2026.

Addendum issued on or about June 5th, 2026.

Proposals due by June 15th, 2026.

Proposals publicly opened on June 16th, 2026.

Ranked list of proposals provided on or about July 1st, 2026.

Protest deadline is July 6th, 2026.

Board consideration for award on August 18th, 2026.

QUESTION DEADLINE

June 1st, 2026

Issuing Agency

Ada County Procurement

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DESCRIPTION

A government authority in Boise, Idaho seeks a vendor to provide comprehensive mail distribution and printing services, supporting the communication needs of its various departments and elected offices. The scope includes production, processing, and distribution of printed materials and mail, with daily first-class and large envelope pickup from the agency facility (Monday–Friday, no earlier than 2:45 p.m.). Barcoding of first-class mail is required to improve service speed and reduce costs, along with a County-approved security plan for handling sensitive mail.

The vendor must also offer intelligent multi-page inserting for billings and statements, statement imaging and programming, and bulk mail processing—including address list standardization, postage optimization, “Fast forwarding/NCOAlink” for address changes, address printing, tabbing, and sort preparation. A robust contingency and backup plan for equipment failure is essential, as is the ability to store extra envelopes and inventory. Additional requirements include certified mail service, daily pickup of miscellaneous non-metered and metered mail, daily postal discount services through bar-coding and sorting, and support for data intake and formatting, electronic delivery, online job submission/approval, and address management.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 15, 2026. Questions must be submitted by June 1, 2026.
Who issued this RFP?: It was issued by Ada County Procurement. The work is located in Boise, Idaho, United States.
Who is a good fit for this opportunity?: Proven experience in government mail distribution and large-scale printing
Ability to implement secure mail handling and data management practices
Strong track record in postal optimization and bulk mail processing
Capacity to deliver daily pickup and rapid turnaround services in Boise or the surrounding area
Robust contingency planning and inventory management capabilities

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