Community Production Partner Services
Overview
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SUMMARY
DESCRIPTION
The issuing organization seeks a community production partner to serve as the primary lead entity for the strategic planning, operational management, and post-event evaluation of a 2027 celebration in North Carolina. The selected partner will be responsible for ensuring that all core events remain free and open to the public while delivering a well-coordinated, accessible, and community-centered event experience.
Scope of work includes developing a comprehensive event itinerary, curating historical and educational programming, and contracting cultural performances. The partner will also oversee vendor and volunteer recruitment, onboarding, and scheduling, while managing logistics and relationships for food, craft, and informational vendors. In addition, the selected firm will lead sponsorship and fundraising efforts to secure corporate support and community partnerships that enhance event resources.
The contract will also require day-to-day logistics and operations management, including equipment procurement, site design, venue setup and teardown, and live-event troubleshooting. The partner must coordinate directly with city departments and agencies to ensure compliance with public safety requirements, permitting, and municipal facility protocols. After the event, the selected firm will submit a comprehensive report covering attendance metrics, financial reconciliation, community impact, and recommendations for future events.
The contract term is one year. A pre-bid meeting is scheduled for August 12, 2026, and questions are due by August 17, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due September 18, 2026.
- Who is a good fit for this opportunity?
- Event production firm with experience managing large public community celebrations
- Demonstrated capability in program curation, cultural performances, and educational event planning
- Strong vendor, volunteer, and stakeholder coordination capacity
- Experience securing sponsorships and community partnerships
- Knowledge of municipal permitting, public safety compliance, and interagency coordination
- Ability to deliver full operational logistics, site setup, and post-event reporting
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.