When is the submission deadline?

Submissions are due November 2, 2026. Questions must be submitted by October 15, 2026.

What is the budget for this RFP?

The published budget is $200,000.

It was issued by Madison Metropolitan Sewerage District. The work is located in Madison, Wisconsin, United States.

Who is a good fit for this opportunity?

Public relations and strategic communications agency. Demonstrated experience developing organizational and crisis communications plans. Strong local and regional media relations capabilities. Expertise in executive positioning and reputation management. Experience supporting infrastructure, public-sector, or similarly complex organizations. Capacity to provide campaign, event, messaging, and on-call communications support.

Communications and Public Relations Support Services (Due November 2, 2026)

Overview

Management Consulting & Admin Support

Madison, Wisconsin, United StatesPosted: October 2, 2026Deadline: November 2, 2026

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SUMMARY

The issuing organization seeks communications and public relations support for strategic planning, crisis communications, media relations, leadership reputation management, campaigns, events, and on-call needs. The contract term is one year, with questions due October 15, 2026.

KEY REQUIREMENTS

Must maintain Commercial General Liability insurance with $1,000,000 per occurrence/$2,000,000 aggregate limits
Must maintain Automobile Liability insurance with $1,000,000 combined single limit
Must maintain statutory Workers Compensation insurance
Must maintain Professional Liability (Errors & Omissions) insurance with $1,000,000 per claim limit
Must maintain Cyber Liability/Privacy Liability insurance with $1,000,000 limit
Must agree to name the District as an Additional Insured on the General Liability policy
Must comply with Equal Employment Opportunity requirements
Must be able to provide services for a three-year term
Must provide a not-to-exceed cost with a clear breakdown of hours and billable rates

BUDGET

Verified

$200,000

CONTRACT DURATION

36 months

TIMELINE

MSA issued on October 1st, 2026.

Deadline for respondent questions on October 15th, 2026.

Respondent questions answered on October 19th, 2026.

Respondent proposals due on November 2nd, 2026.

District proposal review completed on November 9th, 2026.

District interviews with candidates from November 15th to November 24th, 2026.

District selection made and applicants notified on December 1st, 2026.

Commission transaction approval on December 17th, 2026.

Engagement begins on January 4th, 2027.

QUESTION DEADLINE

October 15, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Madison Metropolitan Sewerage District

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization is seeking a vendor to provide communications and public relations support services under a one-year contract. The selected vendor will assist communications staff in developing a new district communications plan, including project scoping, analysis of existing programs, stakeholder input opportunities, milestones, planning frameworks, and identification of additional opportunities for inclusion. The vendor will also support development of a crisis communications plan based on established best practices and relevant experience.

Services will include proactive identification and facilitation of local and regional media opportunities to raise awareness of the district, highlight its programs and work, and communicate the challenges associated with aging infrastructure and the need for repair and replacement. The vendor will draft messaging, news releases, media advisories, and background materials to support coverage in regional news organizations.

Additional responsibilities include developing key messages for district leadership, strengthening individual and organizational reputation, identifying relevant publications, events, conferences, organizations, and groups for leadership participation, and facilitating connections, invitations, or memberships. The vendor may also provide campaign assistance, non-executive event planning and execution, project and organizational message development, and on-call support services. Questions must be submitted by October 15, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due November 2, 2026. Questions must be submitted by October 15, 2026.
What is the budget for this RFP?: The published budget is $200,000.
Who issued this RFP?: It was issued by Madison Metropolitan Sewerage District. The work is located in Madison, Wisconsin, United States.
Who is a good fit for this opportunity?: Public relations and strategic communications agency
Demonstrated experience developing organizational and crisis communications plans
Strong local and regional media relations capabilities
Expertise in executive positioning and reputation management
Experience supporting infrastructure, public-sector, or similarly complex organizations
Capacity to provide campaign, event, messaging, and on-call communications support

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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