When is the submission deadline?

Submissions are due September 14, 2026. Questions must be submitted by September 4, 2026.

What is the budget for this RFP?

Settle estimates the budget at $500,000 – $1,500,000. The issuer has not published an official figure.

It was issued by The George Washington University. The work is located in Washington, District of Columbia, United States.

Who is a good fit for this opportunity?

Experienced event production and commencement services company. Proven expertise in large-scale university ceremonies and complex live events. Capable of providing site planning, CAD drawings, temporary structures, labor, and technical production. Strong pre-production, on-site management, dismantling, and project closeout capabilities. Established operational presence and staffing capacity in the Washington, DC area.

Commencement Site and Production Services (Due September 14, 2026)

Overview

Events, Printing & Promotional Goods

Washington, District of Columbia, United StatesPosted: August 15, 2026Deadline: September 14, 2026

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SUMMARY

The institution seeks an experienced event production partner to plan and execute site and production services for its 2027 and 2028 commencement ceremonies. The scope includes site planning, CAD drawings, temporary structures, staffing, event management, dismantling, and project closeout.

KEY REQUIREMENTS

BUDGET

Estimate

$500,000 – $1,500,000

CONTRACT DURATION

24 months

TIMELINE

Issue Date: August 14th, 2026

Virtual Pre-proposal Conference: Week of August 24th, 2026

Deadline for Questions: September 4th, 2026

Proposal Due Date: September 14th, 2026

Award Notification: November 13th, 2026

Contract Commencement Date: January 15th, 2027

Commencement 2027: May 16th, 2027

Commencement 2028: May 21st, 2028

QUESTION DEADLINE

September 4, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

The George Washington University

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DESCRIPTION

The institution is seeking an experienced production partner to provide comprehensive commencement site and production services for its 2027 and 2028 commencement ceremonies. The selected vendor will support an engaging, seamless, and memorable event experience for graduates, families, faculty, alumni, and distinguished guests while meeting the institution’s standards of excellence.

Services will include, but are not limited to, pre-production planning, site planning, CAD drawings, temporary structures, labor, on-site event management, site management, overall event execution support, post-event dismantling, and final project closeout. Proposals must include a comprehensive execution plan covering all phases of the project. A virtual pre-bid conference is scheduled for August 24, 2026, and questions must be submitted by September 4, 2026. The contract period will be one year.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 14, 2026. Questions must be submitted by September 4, 2026.
What is the budget for this RFP?: Settle estimates the budget at $500,000 – $1,500,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by The George Washington University. The work is located in Washington, District of Columbia, United States.
Who is a good fit for this opportunity?: Experienced event production and commencement services company
Proven expertise in large-scale university ceremonies and complex live events
Capable of providing site planning, CAD drawings, temporary structures, labor, and technical production
Strong pre-production, on-site management, dismantling, and project closeout capabilities
Established operational presence and staffing capacity in the Washington, DC area

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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