Cloud-Hosted Visitor Management and Hot-Desk Booking System
Overview
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SUMMARY
DESCRIPTION
The procuring organization seeks a vendor to provide a cloud-hosted visitor management system and hot-desk booking system under a five-year contract. The solution should include helpdesk and ticketing functionality, remote support tools, monitoring capabilities, and defined helpdesk arrangements and service hours.
The visitor management system should provide an accessible, easy-to-use, and visually appealing interface for all visitor types. Required capabilities include branded welcome screens, compulsory health and safety messages, tailored induction messages based on visitor type, optional photo capture, and simple visitor check-in and check-out processes.
The hot-desk booking system should support intuitive booking of desks, offices, and shared resources. It should provide administrative reporting on desk and room utilization, advanced analytics dashboards, and clear workflows for recurring bookings, cancellations, and no-shows. All questions must be submitted by August 21, 2026, with proposals due by September 4, 2026.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on September 4, 2026 and is no longer accepting submissions.
- Who is a good fit for this opportunity?
- Cloud software provider specializing in visitor management and workplace booking platforms
- Experience delivering secure, accessible interfaces for visitors, employees, and administrators
- Proven capabilities in helpdesk support, remote monitoring, and service management
- Strong reporting and analytics functionality for workplace utilization
- Experience supporting multi-year contracts for organizational or public-sector clients
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.