An organization in New Mexico is seeking a vendor to provide and implement a cloud-hosted asset management and computerized maintenance management system (CMMS). The solution should support the development of a proactive asset management program and offer robust features for administrators and users alike.

Key requirements include the ability for system administrators to update assets, manage work orders, and modify records using mass upload processes. The system must support user-defined fields, customizable dashboards, and asset records enhanced with images for improved user interaction. Users should be able to efficiently search, sort, and manage documents related to assets and work orders. Additionally, the system should allow non-system users to submit internal forms such as building maintenance requests.

Further capabilities should include the creation of custom display names for assets, automated workflows triggered by various system events, and the scheduling of notifications and email alerts tailored for specific users or roles, including external stakeholders. The system also needs to support asset retirement while preserving historical data, custom views for different roles, and comprehensive material resource management, including inventory, cost tracking, and location transfers. Detailed asset reports that facilitate maintenance and operational efficiency are also required.