Cloud-Hosted Agenda and Meetings Management Systems
Overview
Settle Signals
Market intelligence for public sector sales teams
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.
SUMMARY
DESCRIPTION
The City seeks a vendor to provide a comprehensive cloud-hosted agenda and meetings management system for a five-year contract period. The scope includes software, subscriptions, licensing, configuration, integration, data migration, project management, testing, training, hosting, maintenance, support, documentation, equipment, and related professional services.
The system must support agenda creation and document management, workflow and approvals, live meeting administration, electronic voting, minutes management, video production and streaming, captioning, bookmarking, archiving, and public access. It must be compatible with the City's website, voting, video, identity, and document systems.
The vendor will also be responsible for cloud-hosting architecture, availability, performance, reliability, cybersecurity controls, encryption, access management, vulnerability management, incident response, software maintenance, upgrades, patches, release management, and data administration. Questions must be submitted by October 15, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due November 12, 2026.
- Who is a good fit for this opportunity?
- Experienced provider of cloud-hosted agenda and meeting management platforms
- Demonstrated expertise in municipal or public-sector meeting administration systems
- Capable of delivering system implementation, integration, data migration, training, and support
- Strong capabilities in live video streaming, captioning, electronic voting, and public access
- Proven cloud hosting, cybersecurity, identity management, and data protection practices
- Ability to provide five-year software maintenance, upgrades, and technical support
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.