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Cloud-Based Student Behavioral Health Electronic Records and Data Management System

Overview


Software, Web & Mobile Development
California, United StatesPosted: November 1st, 2025Deadline: November 13th, 2025
Past Due

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SUMMARY


Seeking a cloud-based electronic records and data management system for student behavioral health, compliant with FERPA, HIPAA, and COPPA, with integration and billing support for a California school district.

DESCRIPTION


A California school district is seeking a cloud-based electronic records and data management system specifically designed for student behavioral health. The intended solution must be secure, scalable, and fully compliant with FERPA, HIPAA, COPPA, and all relevant codes. The system will support school-based behavioral health services by efficiently managing, storing, and analyzing student behavioral health information while facilitating streamlined documentation, case management, and service coordination across multiple school sites.

Integration capabilities are essential, including seamless interoperability with the district’s existing systems, such as AERIES SIS for roster, demographic, and program data synchronization. Support for Single Sign-On (using SAML or OAuth 2.0) and secure API-based and flat file integration—with thorough field-level mapping documentation—is required. The solution should enhance data integration and real-time program evaluation, enabling comprehensive reporting for compliance and continuous improvement.

Additionally, the system must support billing and reimbursement processes—including compatibility with the Multi-Payer Fee Schedule and Medi-Cal protocols—while offering robust staff onboarding, role-based training, and ongoing technical support. Vendors should demonstrate experience in delivering user-friendly, compliant platforms that improve behavioral health service delivery and facilitate informed decision making based on actionable data.

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Frequently asked questions


When is the submission deadline?
This RFP closed on November 13, 2025 and is no longer accepting submissions.

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    Cloud-Based Student Behavioral Health Electronic Records and Data Management System (Closed) | Settle RFP Hunter