Cloud-Based Student Behavioral Health Electronic Records and Data Management System

A California school district is seeking a cloud-based electronic records and data management system specifically designed for student behavioral health. The intended solution must be secure, scalable, and fully compliant with FERPA, HIPAA, COPPA, and all relevant codes. The system will support school-based behavioral health services by efficiently managing, storing, and analyzing student behavioral health information while facilitating streamlined documentation, case management, and service coordination across multiple school sites.

Integration capabilities are essential, including seamless interoperability with the district’s existing systems, such as AERIES SIS for roster, demographic, and program data synchronization. Support for Single Sign-On (using SAML or OAuth 2.0) and secure API-based and flat file integration—with thorough field-level mapping documentation—is required. The solution should enhance data integration and real-time program evaluation, enabling comprehensive reporting for compliance and continuous improvement.

Additionally, the system must support billing and reimbursement processes—including compatibility with the Multi-Payer Fee Schedule and Medi-Cal protocols—while offering robust staff onboarding, role-based training, and ongoing technical support. Vendors should demonstrate experience in delivering user-friendly, compliant platforms that improve behavioral health service delivery and facilitate informed decision making based on actionable data.