Cloud-Based Registration and Payment Management System
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Issued: July 10th, 2026
Pre-Proposal Conference: July 14th, 2026
Questions Emailed to Issuing Officer: July 20th, 2026
Answers Posted to Website: July 21st, 2026
Proposals Due: August 13th, 2026
Completion of Proposal Review: August 24th, 2026
ALC Contract Review and Board of Trustees/Approval: November 2026
Contractor Commences Performance: January 2nd, 2027
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
University Of Central Arkansas
DESCRIPTION
The issuing organization is seeking a vendor to provide a cloud-based registration and payment management system under a three-year contract. The system must be user-friendly for both clients and staff and support streamlined registration, payment collection, refunds, and reporting related to registrations, receivables, revenues, enrollment, and course completion.
The requested solution should provide flexible user profiles with varying levels of access for campus administrators, departmental users, and external clients. It must support a wide range of offerings, including courses, workshops, camps, conferences, and events. Required functionality includes a searchable branded course catalog with filtering options, the ability to hide selected events from public view, lead tracking for prospective students, and communication tools for automated confirmations, reminders, approvals, changes, cancellations, and financial notifications.
The platform should also include secure payment link generation, payment gateway integration for credit cards and electronic checks, workflows for full or partial refunds, and tools to manage course descriptions, locations, and scheduling. Public-facing and internal calendars should be customizable by audience, location, or event type. Questions are due by July 20, 2026, and a non-mandatory pre-bid conference was held on July 14, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 13, 2026. Questions must be submitted by July 20, 2026.
- Who issued this RFP?
- It was issued by University Of Central Arkansas. The work is located in Conway, Arkansas, United States.
- Who is a good fit for this opportunity?
- SaaS provider specializing in registration and payment management platforms
- Experience serving higher education, continuing education, or campus-based programs
- Proven capabilities in secure payment gateway and electronic check integration
- Expertise in configurable user roles, branded portals, and public-facing course catalogs
- Strong reporting, refund workflow, and event scheduling functionality
- Ability to support cloud deployment, implementation, and multi-year service agreements
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.