When is the submission deadline?

Submissions are due August 19, 2026. Questions must be submitted by August 9, 2026.

It was issued by State Of Missouri. The work is located in Jefferson City, Missouri, United States.

Who is a good fit for this opportunity?

Fleet management software provider with cloud-based motor pool solutions. Experience deploying automated vehicle reservation and dispatch platforms. Capability to provide integrated hardware such as key kiosks, key boxes, or access control devices. Expertise in real-time telematics integration across multiple vehicle data streams. Proven experience supporting public sector or statewide fleet operations. Ability to deliver analytics dashboards, automated billing, and digital workflow tools. Scalable implementation capacity for fleets of 120+ vehicles with future expansion.

Cloud-Based Motor Pool Management System (Due August 19, 2026)

Overview

Transportation, Fleet & Logistics

Jefferson City, Missouri, United StatesPosted: July 22nd, 2026Deadline: August 19th, 2026

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SUMMARY

Missouri is seeking a vendor to deliver a cloud-based motor pool management system with hardware, telematics integration, automated reservations, and dashboard reporting for an initial fleet of at least 120 vehicles. The one-year contract will support vehicle dispatch, automated billing, and data-driven fleet planning.

KEY REQUIREMENTS

Must have a minimum of 5 years of experience in Fleet Management
Must have a minimum of 2 years of direct motor pool experience
Must be registered in MissouriBUYS in a 'Prospective' or 'Spend Authorized' status
Must achieve 'Approved' registration status in MissouriBUYS (WebProcure/Proactis)
Must provide client references from at least two completed projects
Must comply with NIST 800-53 or ISO 27001 cyber security standards
Must maintain cybersecurity insurance coverage of at least $5,000,000 aggregate
Must ensure all data is hosted, stored, and accessed within the United States
Must provide a program director/contact person with at least 2 years of direct motor pool experience

CONTRACT DURATION

12 months

TIMELINE

July 21st, 2026: Solicitation issued.

August 9th, 2026: Deadline for vendor questions.

August 19th, 2026: Bid submission deadline at 2:00 PM Central Time.

QUESTION DEADLINE

August 9th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

State Of Missouri

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DESCRIPTION

The issuing agency is seeking a vendor to provide a cloud-based motor pool management system for state vehicle operations in Missouri. The requested solution is to be a web-based, automated reservation and control platform that supports dispatching motor pool vehicles through keyless entry and key kiosk or key box functionality. The system is expected to support an initial fleet of at least 120 vehicles, with the ability to expand incrementally over time.

The solution is to include both cloud-hosted software and the associated hardware required to automate vehicle check-in and check-out processes. It should also update motor pool dashboards automatically, providing graphical displays of operational data and performance metrics without requiring manual reporting by fleet staff. Additional required features include automated billing, electronic forms, and the reduction or elimination of paper-based workflows.

The requested platform should integrate real-time telematics data such as idle time, fuel usage, tank levels, tire levels, odometer readings, GPS, and diagnostic information. It should incorporate these data streams into dashboards and generate predictive analytics to support fleet right-sizing and vehicle replacement planning based on historical trip and usage information. The anticipated contract term is one year.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 19, 2026. Questions must be submitted by August 9, 2026.
Who issued this RFP?: It was issued by State Of Missouri. The work is located in Jefferson City, Missouri, United States.
Who is a good fit for this opportunity?: Fleet management software provider with cloud-based motor pool solutions
Experience deploying automated vehicle reservation and dispatch platforms
Capability to provide integrated hardware such as key kiosks, key boxes, or access control devices
Expertise in real-time telematics integration across multiple vehicle data streams
Proven experience supporting public sector or statewide fleet operations
Ability to deliver analytics dashboards, automated billing, and digital workflow tools
Scalable implementation capacity for fleets of 120+ vehicles with future expansion

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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