When is the submission deadline?

Submissions are due September 17, 2026. Questions must be submitted by August 31, 2026.

It was issued by Loudoun Water. The work is located in Ashburn, Virginia, United States.

Who is a good fit for this opportunity?

LIMS software providers with proven cloud deployment and implementation capabilities. Experience supporting laboratory operations, field sampling, chain-of-custody, and regulatory compliance. Expertise integrating LIMS platforms with ERP, billing, inventory, and enterprise systems. Demonstrated capabilities in high availability, disaster recovery, security, and data retention. Strong mobile workflow, analytics, configurable calculation, and reporting functionality.

Cloud-Based Laboratory Information Management System Replacement and Implementation Services (Due September 17, 2026)

Overview

Software, Web & Mobile Development

Ashburn, Virginia, United StatesPosted: August 4, 2026Deadline: September 17, 2026

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SUMMARY

A vendor is sought to replace and implement a secure, cloud-based LIMS supporting laboratory operations, field sampling, chain of custody, regulatory compliance, analytics, and enterprise integrations. The system should provide scalable workflows, mobile capabilities, traceability, and high-availability infrastructure.

KEY REQUIREMENTS

Must have demonstrable experience implementing and supporting the proposed LIMS solution for at least three public, U.S.-based water and/or wastewater utilities.
Must agree that the final negotiated Requirements Traceability Matrix will be incorporated into the contract.
Must be authorized to transact business in the Commonwealth of Virginia.
Must provide a SOC 2 Type II report or equivalent annually.
Must maintain specific insurance coverages including $5,000,000 in Technology Errors and Omissions and Cybersecurity Liability insurance.
Must submit proposals electronically via the IonWave e-procurement system.

TIMELINE

RFP Advertised: August 3rd, 2026

Questions due: August 31st, 2026

Addendum issued: September 4th, 2026

Proposals due: September 17th, 2026

Short list notification: October 6th, 2026

Short list vendor interviews: November 2nd–5th, 2026

Notice of Award: November 12th, 2026

Execute Agreement and Kick Off Project: January 11th, 2027

QUESTION DEADLINE

August 31, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Loudoun Water

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The procuring organization seeks a vendor to replace and implement a cloud-based Laboratory Information Management System (LIMS). The solution must be fully integrated, scalable, and secure, supporting laboratory operations, field sampling, regulatory compliance, and enterprise system integration. Software-as-a-Service or vendor-hosted cloud deployment is preferred, although a customer-hosted cloud model may be proposed if clearly defined. The system must provide high availability, failover, backup, and restoration capabilities suitable for operational laboratory use.

The LIMS must support controlled chemical inventory linkage and traceability, chain-of-custody documentation, and related controlled records. Required functionality includes end-to-end traceability from sample collection or receipt through testing, review, reporting, and record retention; parent-child sample relationships; aliquots, splits, duplicates, resamples, and related associations; and chain-of-custody records containing timestamps, responsible personnel, transfer history, custody changes, comments, and attachments.

The solution must support mobile-capable field sampling workflows, user-defined calculations, derived results, formula-driven logic, reusable calculation templates, and historical trend analysis with charting and retrieval of prior analytical results. Billing and invoicing functionality is preferred, but integration with external billing or enterprise resource planning systems may be proposed where laboratory billing is required. Questions must be submitted by August 31, 2026, and proposals are due September 17, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 17, 2026. Questions must be submitted by August 31, 2026.
Who issued this RFP?: It was issued by Loudoun Water. The work is located in Ashburn, Virginia, United States.
Who is a good fit for this opportunity?: LIMS software providers with proven cloud deployment and implementation capabilities
Experience supporting laboratory operations, field sampling, chain-of-custody, and regulatory compliance
Expertise integrating LIMS platforms with ERP, billing, inventory, and enterprise systems
Demonstrated capabilities in high availability, disaster recovery, security, and data retention
Strong mobile workflow, analytics, configurable calculation, and reporting functionality

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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