When is the submission deadline?

Submissions are due July 13, 2026. Questions must be submitted by June 26, 2026.

What is the budget for this RFP?

The published budget is $125,000.

It was issued by North East Scotland College. The work is located in Aberdeen, Scotland, United Kingdom.

Who is a good fit for this opportunity?

Experience implementing and supporting cloud-based HR and payroll systems. Knowledge of UK payroll regulations and HR compliance requirements. Strong background in information security and accessibility best practices. Proven track record in workflow automation and employee self-service portals. Ability to provide responsive ongoing technical support and system maintenance.

Cloud-Based Human Resources Payroll System Support and Maintenance Service (Due July 13, 2026)

Overview

Financial, Legal, HR & Staffing

Aberdeen, Scotland, United KingdomPosted: June 4th, 2026Deadline: July 13th, 2026

Fit Score

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SUMMARY

A UK organization seeks vendors for the support and maintenance of a cloud-based HR payroll system, with robust workflow, data management, and compliance features.

KEY REQUIREMENTS

Must be a fully integrated Human Resources and Payroll software system
Must be compatible with College IT standards and Microsoft 365/Exchange Online/Outlook
Must support approximately 1400 employee records and 300 non-employee records
Must be HM Revenue & Customs compliant
Must provide manager and employee self-service functionality
Must include fully integrated reporting via Power BI dashboards
Must demonstrate ability to deliver three parallel payroll runs prior to go-live
Must maintain information security standards such as ISO 27001 or Cyber Essentials Plus
Must be able to integrate with Sun Accounts, Microsoft Outlook, TalentLink, and Power BI

BUDGET

Verified

$125,000

CONTRACT DURATION

60 months

TIMELINE

Invitation to tender released: June 3rd, 2026

Deadline for clarifications: June 26th, 2026

Deadline for tender responses: July 13th, 2026

Contract award: September 30th, 2026

System go-live: June 30th, 2027

QUESTION DEADLINE

June 26th, 2026

Issuing Agency

North East Scotland College

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A UK-based organization is seeking a vendor to provide support and maintenance services for its cloud-based human resources payroll system. The selected system must align with best practices in usability, accessibility, and information security, while enabling flexible and secure access for both employees and managers.

The platform should offer comprehensive workflow functionality, allowing human resources and payroll transactions to be processed and authorized electronically, including for situations requiring multiple approval routes. Key requirements include user alerts for significant dates, robust leave recording and authorization tools, real-time leave balances, and compliance with equality and diversity reporting standards. Additional features include case management for disciplinary and grievance matters, employee self-service for updating details, automatic notifications for starters and leavers, flexible leave calculations, TOIL management, support for varying work patterns, and seamless integration of HR and payroll data.

The system must also provide tools for accurate payroll runs, salary budgeting, and forecasting, and offer the flexibility to store the full range of data needed for efficient payroll operations. The platform should support custom field creation to accommodate evolving requirements.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 13, 2026. Questions must be submitted by June 26, 2026.
What is the budget for this RFP?: The published budget is $125,000.
Who issued this RFP?: It was issued by North East Scotland College. The work is located in Aberdeen, Scotland, United Kingdom.
Who is a good fit for this opportunity?: Experience implementing and supporting cloud-based HR and payroll systems
Knowledge of UK payroll regulations and HR compliance requirements
Strong background in information security and accessibility best practices
Proven track record in workflow automation and employee self-service portals
Ability to provide responsive ongoing technical support and system maintenance

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