When is the submission deadline?

Submissions are due September 30, 2026. Questions must be submitted by September 11, 2026.

What is the budget for this RFP?

The published budget is $530,000.

It was issued by Coimisiún Na Meán. The work is located in Dublin, Ireland.

Who is a good fit for this opportunity?

Cloud HR software providers with comprehensive human resources management platforms. Demonstrated experience supporting Irish employment law and HR policy compliance. Expertise in recruitment, onboarding, employee lifecycle, and case management workflows. Proven capability delivering secure, configurable, role-based SaaS solutions. Experience integrating HR platforms with Microsoft Entra ID.

Cloud-Based Human Resource Management System (Due September 30, 2026)

Overview

Financial, Legal, HR & Staffing

Dublin, IrelandPosted: August 30, 2026Deadline: September 30, 2026

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SUMMARY

A vendor is sought to deliver a secure, configurable cloud-based HR management platform supporting recruitment, onboarding, employee records, development planning, organizational structures, and case management. The system must comply with Irish employment requirements and integrate with Microsoft Entra ID.

KEY REQUIREMENTS

Must have a minimum average annual turnover of €1 million over the previous three financial years
Must have previous experience of three contracts of a similar nature completed in the last 5 years
Must provide Employers Liability Insurance (€13M), Public Liability Insurance (€6.5M), Professional Indemnity Insurance (€1M), and Cyber Insurance (€1M)
Must be fully tax compliant and provide a tax clearance access number
Hosting must be in the EU/EEA with no storage, transfer, processing, or support access from outside the EU/EEA
Data centres must be certified to ISO27001:2022 level or equivalent
Must submit tenders electronically via www.etenders.gov.ie
Must complete and submit the European Single Procurement Document (eESPD)

BUDGET

Verified

$530,000

CONTRACT DURATION

36 months

TIMELINE

Deadline for queries: September 11th, 2026

Deadline for receipt of tenders: September 30th, 2026

QUESTION DEADLINE

September 11, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Coimisiún Na Meán

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DESCRIPTION

The procuring organization is seeking a vendor to provide a secure, cloud-based human resource management system for use in Ireland. The solution must support compliance with local employment laws and HR policies, provide secure data handling, and be configurable to accommodate evolving human resources requirements.

The system should support future-state organizational structures with controlled access for designated users, job description management, vacancy creation and approval workflows, candidate tracking throughout the recruitment lifecycle, automated candidate communications, and a public-facing careers portal. It should also manage onboarding tasks, probation alerts, exit interview feedback, employee personal details and emergency contacts, and integration with Microsoft Entra ID for employee profile photos.

Additional functionality should include employee development plans, configurable case types and classifications, case assignment to designated managers, employee-linked case records, and tools for assignees to update task statuses, record notes, and monitor progress. All questions related to the procurement must be submitted by September 11, 2026, and proposals are due September 30, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 30, 2026. Questions must be submitted by September 11, 2026.
What is the budget for this RFP?: The published budget is $530,000.
Who issued this RFP?: It was issued by Coimisiún Na Meán. The work is located in Dublin, Ireland.
Who is a good fit for this opportunity?: Cloud HR software providers with comprehensive human resources management platforms
Demonstrated experience supporting Irish employment law and HR policy compliance
Expertise in recruitment, onboarding, employee lifecycle, and case management workflows
Proven capability delivering secure, configurable, role-based SaaS solutions
Experience integrating HR platforms with Microsoft Entra ID

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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