When is the submission deadline?

This RFP closed on July 23, 2026 and is no longer accepting submissions.

It was issued by City Of Scottsdale. The work is located in Scottsdale, Arizona, United States.

Who is a good fit for this opportunity?

Proven experience delivering SaaS eDiscovery solutions to public sector clients. Expertise in end-to-end ESI management and litigation hold systems. Capacity to migrate large volumes of legacy data securely. Strong record of providing onboarding, training, and support services. Ability to scale cloud infrastructure and deliver reliable performance.

Cloud-Based eDiscovery Solution (Closed)

Overview

Software, Web & Mobile Development

Scottsdale, Arizona, United StatesPosted: June 12th, 2026Deadline: July 23rd, 2026

Past Due

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SUMMARY

RFP for a comprehensive, cloud-based eDiscovery and litigation hold platform, including data migration, robust analytics, and agency staff training for an Arizona agency.

KEY REQUIREMENTS

Must be actively engaged in the business of providing eDiscovery solutions for at least three years
Must be an authorized offeror, reseller, or provider of the proposed eDiscovery software
Must provide a cloud-based SaaS solution for both eDiscovery and Litigation Hold
Must be in compliance with all applicable Federal, State, Local, ANSI, and OSHA laws
Must maintain occurrence form Commercial General Liability Insurance with a limit of not less than $1,000,000 per occurrence
Must maintain Cyber Liability insurance with a liability limit of $1,000,000 each claim and $2,000,000 all claims
Must provide 90 days of post-live support
Must provide services to convert and migrate existing matters and litigation holds from the legacy system
Must provide a minimum of five recent and/or current business references for projects of similar scope and size

CONTRACT DURATION

12 months

TIMELINE

Questions due by July 15th, 2026, at 2:00 P.M. Local Time.

Proposal submittal due by July 23rd, 2026, at 2:00 P.M. Local Time.

QUESTION DEADLINE

July 15th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Scottsdale

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DESCRIPTION

The agency is seeking a vendor to provide a modern, cloud-based eDiscovery solution to enable end-to-end, defensible handling of Electronically Stored Information (ESI) for public records requests and litigation matters. The selected system must support a comprehensive suite of eDiscovery capabilities including intake, collection, processing, culling, deduplication, search, analytics, review, redaction, and production, all accessible within a unified platform.

The solution should also feature robust litigation hold management, allowing for the creation, issuance, tracking, and releasing of holds, managing custodians, and maintaining detailed audit trails. Automation for acknowledgments and reminders, as well as controls to ensure defensible preservation and chain of custody, are required. Migration services to convert existing matters, litigation holds, and related data from the agency's legacy system must be included, with minimal operational disruption and no data loss.

Security is a priority; role-based access controls, thorough audit logging, and secure administrative features must be provided. The platform should be delivered as a scalable SaaS solution, designed to handle the agency’s workload efficiently, and must offer transparent pricing for all aspects, including licensing, implementation, migration, training, and ongoing support. The chosen vendor is also responsible for onboarding, training, and support services to ensure agency staff can maximize system capabilities, with service level agreements and a clear roadmap for continuous improvements.

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Frequently asked questions

When is the submission deadline?: This RFP closed on July 23, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by City Of Scottsdale. The work is located in Scottsdale, Arizona, United States.
Who is a good fit for this opportunity?: Proven experience delivering SaaS eDiscovery solutions to public sector clients
Expertise in end-to-end ESI management and litigation hold systems
Capacity to migrate large volumes of legacy data securely
Strong record of providing onboarding, training, and support services
Ability to scale cloud infrastructure and deliver reliable performance

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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