When is the submission deadline?

Submissions are due July 3, 2026. Questions must be submitted by June 19, 2026.

It was issued by Denver Public Library. The work is located in Denver, Colorado, United States.

Who is a good fit for this opportunity?

Experience developing and supporting digital preservation platforms for libraries or cultural institutions. Proven expertise in SaaS solutions and cloud hosting. Familiarity with open-source digital preservation tools and best practices. Ability to integrate with Single Sign-On (SSO) systems. Demonstrable history of successful implementations of large-scale content management solutions.

Cloud-Based Digital Preservation Software (Due July 3, 2026)

Overview

Education, Training & Libraries

Denver, Colorado, United StatesPosted: June 13th, 2026Deadline: July 3rd, 2026

Fit Score

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SUMMARY

A Colorado library is seeking a cloud-based software solution for the long-term preservation and management of digital collections, with robust security, authenticity, and workflow features.

KEY REQUIREMENTS

Must register with Rocky Mountain E-purchasing System (BidNet®)
Must be WCAG 2.1 AA compliant or better
Must provide cloud solutions or integration with third-party cloud solutions
Must provide Active Directory (AD) integration
Must support OAIS-aligned digital preservation functions
Must provide a 5-year award pricing structure
Must submit a Diversity & Inclusiveness Information Request Form
Must be a U.S. person or entity for tax purposes
Must provide proof of registration with the Colorado Secretary of State

CONTRACT DURATION

60 months

TIMELINE

RFP Issued: June 12th, 2026

Deadline to Submit Additional Questions: June 19th, 2026

Response to Written Questions: June 26th, 2026

Proposal Due Date: July 3rd, 2026

QUESTION DEADLINE

June 19th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Denver Public Library

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The project seeks a vendor to provide a cloud-based Digital Preservation System (DPS) to support the long-term management, preservation, and access of the library's digital collections. The system should create a sustainable, secure, and scalable environment for preserving digital assets and streamlining staff workflows, combining a Software as a Service (SaaS) management platform with a preservation storage environment.

Vendors must offer a solution that allows for the full lifecycle management of digital content—covering ingest, management, preservation, and access—using both locally managed storage and cloud services. The platform should utilize open-source tools for functions such as virus checking, disk imaging, file characterization, fixity verification, and metadata extraction. Comprehensive management documentation should be maintained as XML, TXT, and PDF files in managed storage.

Key requirements include ensuring the integrity and authenticity of digital content via checksums, automated fixity checking, and repair from replicated copies. The system should be able to preserve complex digital objects with persistent identifiers, versions, and structural relationships, and support application independence through export features and software escrow options. Single Sign-On (SSO) compatibility and full documentation of preservation actions and outcomes in preservation metadata are also required.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 3, 2026. Questions must be submitted by June 19, 2026.
Who issued this RFP?: It was issued by Denver Public Library. The work is located in Denver, Colorado, United States.
Who is a good fit for this opportunity?: Experience developing and supporting digital preservation platforms for libraries or cultural institutions
Proven expertise in SaaS solutions and cloud hosting
Familiarity with open-source digital preservation tools and best practices
Ability to integrate with Single Sign-On (SSO) systems
Demonstrable history of successful implementations of large-scale content management solutions

Analysis generated by Settle AI from the source RFP.

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