When is the submission deadline?

Submissions are due September 4, 2026. Questions must be submitted by August 28, 2026.

What is the budget for this RFP?

The published budget is $220,000.

It was issued by The Irish Air Navigation Service. The work is located in Dublin, Ireland.

Who is a good fit for this opportunity?

Cloud document management software provider with aviation or regulated-industry experience. Demonstrated expertise in GDPR-compliant EU hosting and information security. Experience with document migration, system integration, implementation, and user training. Capable of providing high-availability platforms and ongoing technical support.

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Cloud-Based Aviation Document Management System

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Overview

Software, Web & Mobile Development

Dublin, IrelandPosted: August 4, 2026Deadline: September 4, 2026

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SUMMARY

This procurement seeks a secure, EU-hosted cloud document management system for managing aviation regulatory content. The solution must support document lifecycle control, compliance traceability, publication, migration, training, integration, and ongoing support.

KEY REQUIREMENTS

Must have a minimum turnover of 500,000 Euro
Must provide three examples of current contracts for similar services
Must hold Employer's Liability insurance of 13,000,000 Euro
Must hold Public Liability insurance of 6,500,000 Euro
Must hold Professional Indemnity insurance of 6,500,000 Euro
Must have a current Tax Clearance Certificate
Must comply with all applicable obligations in the field of environmental, social and labour law
Must be a secure, EU-hosted, cloud-based system
Must support controlled aviation document lifecycle management and regulatory requirement linkage

BUDGET

Verified

$220,000

CONTRACT DURATION

48 months

TIMELINE

Questions due by August 28th, 2026.

Tender deadline is September 4th, 2026.

Public opening is September 7th, 2026.

QUESTION DEADLINE

August 28, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

The Irish Air Navigation Service

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DESCRIPTION

The vendor will provide a secure, EU-hosted, cloud-based Aviation Regulation Content Document Management System (ARC-DMS). The system must support controlled aviation document lifecycle management, regulatory requirement linkage, compliance traceability, controlled publication and distribution, evidence generation, implementation, migration, training, and ongoing support.

The platform is expected to provide robust document authoring, version control, dissemination, and secure access. It must also support GDPR compliance, high availability, integration capabilities, and strong security measures.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 4, 2026. Questions must be submitted by August 28, 2026.
What is the budget for this RFP?: The published budget is $220,000.
Who issued this RFP?: It was issued by The Irish Air Navigation Service. The work is located in Dublin, Ireland.
Who is a good fit for this opportunity?: Cloud document management software provider with aviation or regulated-industry experience
Demonstrated expertise in GDPR-compliant EU hosting and information security
Experience with document migration, system integration, implementation, and user training
Capable of providing high-availability platforms and ongoing technical support

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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