When is the submission deadline?

This RFP closed on March 31, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

Settle estimates the budget at $1,000,000 – $5,000,000. The issuer has not published an official figure.

It was issued by Ministry of Public and Business Service Delivery and Procurement. The work is located in Ontario, Canada.

Cloud-Based Archives Collections Management System (Closed)

Overview

Software, Web & Mobile Development

Ontario, CanadaPosted: February 26th, 2026Deadline: March 31st, 2026

Past Due

Fit Score

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SUMMARY

Ontario is seeking a cloud-based Archives Collections Management System with comprehensive implementation, integration, and public access features for a one-year contract.

KEY REQUIREMENTS

BUDGET

Estimate

$1,000,000 – $5,000,000

TIMELINE

Solution Requirements Document accepted by Business Owner on December 9th, 2025.

Solution Requirements Document accepted by IT Project Manager on December 9th, 2025.

Solution Go-Live Date is no later than January 29th, 2027.

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Ministry of Public and Business Service Delivery and Procurement

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The organization seeks a vendor to provide a cloud-based Archives Collections Management System (ACMS) utilizing a Commercial Off-The-Shelf (COTS) software product. The solution must include a comprehensive suite of supported services such as Implementation Lifecycle Services, Enablement & Transition Go-Live Services, Managed Services, Data Backup & Recovery, Governance & Compliance, and related Transition Services.

This system will improve the management of descriptive records using recognized archival standards, while supporting both internal staff and public access to archival holdings. Key features include the ability to create and update donor and authority records with contextual linking, manage archival institution records and associated descriptive records, and oversee terms for organizational functions. Additional requirements are integration with a Container Tracking System (CTS) through web-based links, support for file-path links to the AWS E-Repository, intuitive browse-based navigation for staff, and a responsive, accessible public-facing collections search platform. Secure connectivity for Power BI, enabling governed dashboard and report access, is also required. The contract term will be for one year.

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Frequently asked questions

When is the submission deadline?: This RFP closed on March 31, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: Settle estimates the budget at $1,000,000 – $5,000,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Ministry of Public and Business Service Delivery and Procurement. The work is located in Ontario, Canada.

Analysis generated by Settle AI from the source RFP.

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