When is the submission deadline?

This RFP closed on October 5, 2026 and is no longer accepting submissions.

It was issued by Dallas Area Rapid Transit Authority. The work is located in Dallas, Texas, United States.

Who is a good fit for this opportunity?

Experienced full-service catering company. Proven capability serving outdoor family events of 300–350 attendees. Strong food safety and professional service practices. Ability to provide vegetarian options and complete serving supplies. Local or regional presence in the Dallas, Texas area.

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Catering Services for the Fall Festival

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Overview

Hospitality, Food Service & Travel

Dallas, Texas, United StatesPosted: October 1, 2026Deadline: October 5, 2026

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SUMMARY

A Dallas, Texas, government authority seeks full-service catering for its 2026 Family Festival, serving approximately 300 to 350 attendees. Required offerings include vegetarian options, sides, dessert, non-alcoholic beverages, and all necessary serving supplies.

KEY REQUIREMENTS

Must provide full-service catering including labor, supervision, food, beverages, and serving equipment
Must accommodate 300-350 attendees
Must provide a fajita-style buffet meal including beef, chicken, vegetarian options, sides, and non-alcoholic beverages
Must be able to accommodate increases in meal quantities based on final registration
Must provide an itemized proposal identifying all costs
Must disclose cancellation, quantity-adjustment, and final-guarantee policies
Must comply with all applicable federal, state, and local laws, regulations, and insurance requirements
Must identify one primary representative for pre-event coordination and one onsite representative for the day of the event

TIMELINE

Event Date: October 24th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

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Issuing Agency

Dallas Area Rapid Transit Authority

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DESCRIPTION

The government authority in Dallas, Texas, is seeking a qualified catering vendor to provide full-service catering for its 2026 Family Festival. The event is intended to give employees and their families an opportunity to connect, engage, and enjoy a family-focused gathering featuring food, activities, entertainment, and wellness opportunities.

The selected vendor will provide safe, timely, and professional food and beverage service for an outdoor event with an anticipated attendance of approximately 300 to 350 employees and family members. Services should include vegetarian or non-meat options, chips and related accompaniments, dessert, and non-alcoholic beverages such as tea and/or lemonade. The vendor must also supply appropriate plates, cups, napkins, eating utensils, and serving utensils.

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Frequently asked questions

When is the submission deadline?: This RFP closed on October 5, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by Dallas Area Rapid Transit Authority. The work is located in Dallas, Texas, United States.
Who is a good fit for this opportunity?: Experienced full-service catering company
Proven capability serving outdoor family events of 300–350 attendees
Strong food safety and professional service practices
Ability to provide vegetarian options and complete serving supplies
Local or regional presence in the Dallas, Texas area

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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Catering Services for the Fall Festival (Closed) | Settle RFP Hunter