When is the submission deadline?

Submissions are due June 15, 2026. Questions must be submitted by May 28, 2026.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.

It was issued by Boston Public Health Commission. The work is located in Boston, Massachusetts, United States.

Who is a good fit for this opportunity?

Authorized Canon copier service provider or experienced multifunction printer support firm. Proven experience with copier fleet maintenance, break-fix repair, and preventive maintenance programs. Capability to support UniFlow software, print queue management, and secure pull-print environments. Reliable toner and consumables supply chain with responsive local service coverage. Experience serving government or public-sector clients under multi-year service contracts.

Canon Copier Maintenance, Repair, Uniflow Software Support and Toner Supply Services (Due June 15, 2026)

Overview

IT Support, Hardware & Networking

Boston, Massachusetts, United StatesPosted: May 15th, 2026Deadline: June 15th, 2026

Fit Score

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SUMMARY

Boston-based government authority seeks a vendor for Canon copier maintenance and repair, UniFlow software support, and toner supply. The resulting contract will run for three years.

KEY REQUIREMENTS

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

36 months

TIMELINE

RFP Issued: May 14th, 2026

Vendor Written Questions Due: May 28th, 2026

Answers Posted: June 4th, 2026

Proposals Due: June 15th, 2026

Evaluation of Proposals: June 29th, 2026

Notification of Intent to Award: July 13th, 2026

Contract Execution: July 27th, 2026

QUESTION DEADLINE

May 28th, 2026

Issuing Agency

Boston Public Health Commission

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DESCRIPTION

A government authority in Boston, Massachusetts is seeking a vendor to provide Canon copier maintenance, repair, UniFlow software support, and toner supply services. The scope includes software troubleshooting, coordination of patch management, driver updates, queue management, and support for secure pull-print configuration.

The selected vendor will also provide on-demand repair services for covered copier models for mechanical, electrical, and software-related failures. Preventive maintenance services are required and include cleaning internal components, lubricating mechanical parts, inspecting and replacing worn components, and performing calibration.

The contract term is expected to be three years. Questions are due no later than May 28, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 15, 2026. Questions must be submitted by May 28, 2026.
What is the budget for this RFP?: Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Boston Public Health Commission. The work is located in Boston, Massachusetts, United States.
Who is a good fit for this opportunity?: Authorized Canon copier service provider or experienced multifunction printer support firm
Proven experience with copier fleet maintenance, break-fix repair, and preventive maintenance programs
Capability to support UniFlow software, print queue management, and secure pull-print environments
Reliable toner and consumables supply chain with responsive local service coverage
Experience serving government or public-sector clients under multi-year service contracts

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