Ireland is seeking a secure, cloud-based board meeting management software system to streamline and enhance the management of board, committee, and working group meetings. The desired solution should enable the secure circulation of documents and effective meeting administration, with user access to a cloud-based platform.

The selected vendor will be responsible for configuring the system to meet specific organizational needs, providing comprehensive staff training, and ensuring ongoing maintenance and technical support. Key functionalities should include secure distribution and storage of meeting packs, agenda creation, document management, attendance tracking, and the ability to record votes or polls. The software should also support annotations on agenda items, note sharing among users, and robust permission controls.

Additional requirements include a resource library for storing various documents and records, advanced search capabilities across meetings and files, and multiple support channels for users, such as a portal, in-person assistance, or a helpline. Submission of inquiries related to this opportunity must be completed by December 5, 2025.