Overview


Software, Web & Mobile Development
Tucson, Arizona, United StatesPosted: July 8th, 2026Deadline: July 14th, 2026

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SUMMARY


The procurement seeks a board agenda management software solution with meeting administration, document management, workflow, and records retention capabilities. The contract is expected to run for one year.

KEY REQUIREMENTS


CONTRACT DURATION


60 months

TIMELINE


Release Date: July 7th, 2026

Deadline for Questions: July 9th, 2026

Response Deadline: July 14th, 2026, 2:00 pm

Public Bid Opening: July 14th, 2026, 2:00 pm

QUESTION DEADLINE


July 9th, 2026

CONTACTS


Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

Issuing Agency


Tucson Unified School District

Organization overview and procurement intelligence available on paid plans.
See Issuer Research

DESCRIPTION


The issuing organization is seeking a vendor to provide board agenda management software to support the creation, organization, approval, and publication of board meeting materials. The solution is expected to include agenda creation and management, agenda templates, consent agenda support, meeting scheduling, board packet generation, automated agenda publishing, and meeting minutes management.

The software should also support governance and records functions such as resolution tracking, action item tracking, and voting and decision recording available immediately after board approval. In addition, the system should provide a centralized document repository with version control, approval workflows, searchable archives, metadata tagging, retention management, document annotations and comments, and secure file sharing.

Questions must be submitted no later than July 9, 2026. The anticipated contract term is one year.

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Frequently asked questions


When is the submission deadline?
Submissions are due July 14, 2026. Questions must be submitted by July 9, 2026.
Who issued this RFP?
It was issued by Tucson Unified School District. The work is located in Tucson, Arizona, United States.
Who is a good fit for this opportunity?
  • Providers of board governance and agenda management software
  • Firms with experience serving public sector or board-driven organizations
  • Vendors offering document management, workflow automation, and secure file sharing features
  • Companies with proven implementation and support services for meeting management platforms
  • Firms capable of delivering searchable archives, retention controls, and version-controlled repositories

Analysis generated by Settle AI from the source RFP.

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