When is the submission deadline?

This RFP closed on July 15, 2026 and is no longer accepting submissions.

It was issued by Onondaga County Division Of Purchase. The work is located in Syracuse, New York, United States.

Who is a good fit for this opportunity?

Proven experience in printing election materials and ballots. Ability to meet stringent paper and quality specifications. Capable of delivering large print jobs within tight deadlines. Strong track record of working with government agencies. Operations or partnerships in New York State.

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Ballots and Election Materials Printing Service

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Overview

Events, Printing & Promotional Goods

Syracuse, New York, United StatesPosted: June 25th, 2026Deadline: July 15th, 2026

Past Due

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SUMMARY

The Syracuse government needs a vendor to print ballots and other election materials, with strict material and delivery specifications.

KEY REQUIREMENTS

Must be in full compliance with New York State Election Laws
Must receive certification from Clear Ballot Systems
Must have a minimum of five years of specialized experience printing election materials
Must be able to guarantee overnight delivery of all election supplies
Must own a Clear Ballot unit and Clear Ballot software
Must provide a properly completed IRS Form W-9
Must provide a W-9 form with the bid
Must be able to produce ballots 24 hours per day, 7 days per week if required

CONTRACT DURATION

12 months

TIMELINE

Bid Release: June 23rd, 2026

Deadline for Submission of Questions: June 30th, 2026

Bid Submission Deadline: July 15th, 2026

Contract Term: July 16th, 2026 to July 15th, 2027

QUESTION DEADLINE

June 30th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Onondaga County Division Of Purchase

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DESCRIPTION

The government authority in Syracuse, New York seeks a vendor to provide printing services for ballots and various other election materials. The required printing excludes optical scan ballots for emergencies and blank ballot stock intended for on-demand election day printing.

Vendors must deliver printed materials to the Board of Elections within seven calendar days after receiving the copy. Specifications for the paper include custom 'Optical Scan Paper' per ImageCast Reader standards, with characteristics such as a brightness of 94, opacity of 96, 80lb basis weight, a PPI of 394, short grain, Sheffield rating of 130, alkaline composition, white color, and a smooth finish. Timely and quality delivery is critical to the successful fulfillment of this RFP.

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Frequently asked questions

When is the submission deadline?: This RFP closed on July 15, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by Onondaga County Division Of Purchase. The work is located in Syracuse, New York, United States.
Who is a good fit for this opportunity?: Proven experience in printing election materials and ballots
Ability to meet stringent paper and quality specifications
Capable of delivering large print jobs within tight deadlines
Strong track record of working with government agencies
Operations or partnerships in New York State

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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Ballots and Election Materials Printing Service (Closed) | Settle RFP Hunter