When is the submission deadline?

This RFP closed on July 20, 2026 and is no longer accepting submissions.

It was issued by Tooele County. The work is located in Utah, United States.

Who is a good fit for this opportunity?

Election printing and mailing service provider. Experience supporting vote-by-mail election programs. Proven capability with secure ballot file handling and chain-of-custody controls. Familiarity with ES&S-compatible ballot production workflows. High-volume variable-data printing and mail assembly capacity. Expertise in printing official ballots, envelopes, and voter instruction inserts. Ability to meet strict election deadlines and compliance requirements. Experience serving state or local government election authorities.

Ballot Printing and Mailing Services (Closed)

A Utah government authority is soliciting a vendor for ballot printing, packet assembly, envelope printing, and mailing services for vote-by-mail elections. The work also includes instruction inserts, variable ballot styles, ES&S compatibility, and secure ballot file handling.

Must be capable of producing accurate, secure, high-quality election materials
Must meet all statutory deadlines
Must demonstrate ability to provide high-quality ballot printing and secure handling of election materials
Must demonstrate ability for accurate ballot packet assembly and timely mailing
Must demonstrate ability for reliable supplemental mailing capabilities
Must demonstrate strong quality assurance and quality control procedures
Must be compatible with ES&S Model DS450 central count scanners
Must comply with all applicable Utah election laws and Utah Administrative Code R623-9
Must maintain documented physical and electronic security controls
Must maintain chain-of-custody documentation for election materials
Must maintain commercial general liability insurance of at least $1,000,000 per occurrence and $3,000,000 aggregate
Must maintain commercial automobile liability insurance of at least $1,000,000 per occurrence
Must maintain workers' compensation insurance
Must be registered and participating in the Status Verification System (E-verify) if employing personnel in Utah

Advertise RFP: July 6th, 2026

Questions Due: July 13th, 2026

County's Response to Questions: July 14th, 2026

Deadline for Submission of Proposals: July 20th, 2026

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

A government authority in Utah is seeking a vendor to provide comprehensive ballot printing and mailing services for vote-by-mail elections. The scope includes official ballot printing, ballot proofing, management of variable ballot styles, compatibility with ES&S systems, and secure handling of ballot files.

The selected vendor will also provide ballot packet assembly, envelope printing, mailing, and related election material services. Envelope requirements include outgoing, return, replacement, supplemental mailing, and office stock envelopes. In addition, the vendor will produce instruction inserts, which are currently 8.5 x 11 inches, folded in half, and typically printed in full color.

Questions related to this solicitation must be submitted no later than July 13, 2026.

Ballot Printing and Mailing Services

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