When is the submission deadline?

This RFP closed on September 4, 2026 and is no longer accepting submissions.

It was issued by City Of Doral. The work is located in Doral, Florida, United States.

Who is a good fit for this opportunity?

Event décor and balloon installation company with large-scale installation experience. Proven capability in custom balloon arches, columns, marquee décor, and themed environments. In-house or established access to large-format graphic printing and fabrication. Experience producing durable, professionally finished installations for outdoor events. Able to manage delivery, installation, removal, and event-site logistics.

Balloon Decor and Custom Event Installations Service (Closed)

Overview

Events, Printing & Promotional Goods

Doral, Florida, United StatesPosted: August 26, 2026Deadline: September 4, 2026

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SUMMARY

The vendor will design, produce, deliver, install, and remove sunrise-themed balloon décor, marquee letters, balloon columns, a large sun-themed arch, and a branded outdoor photo opportunity. Questions are due September 1, 2026, and proposals are due September 4, 2026.

KEY REQUIREMENTS

Must provide custom balloon décor including marquee letters, arches, and columns
Must provide large-format printing and fabrication services
Must be able to install and remove décor on September 26th, 2026
Must ensure all décor is event-ready by 5:30 AM on the day of the event
Must provide non-invasive anchoring methods for synthetic turf
Must maintain Commercial General Liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate
Must maintain Business Automobile Liability insurance with $1,000,000 limit
Must provide Workers Compensation insurance as required by the State of Florida
Must list the City of Doral as an additional insured on all required insurance policies

TIMELINE

Release Project Date: August 25th, 2026

Question Submission Deadline: September 1st, 2026

Response Submission Deadline: September 4th, 2026

Event Date: September 26th, 2026

QUESTION DEADLINE

September 1, 2026

Issuing Agency

City Of Doral

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DESCRIPTION

The vendor will provide balloon décor and custom event installation services to enhance an event atmosphere featuring a bright, sunrise-inspired theme and branding. Responsibilities include producing, delivering, installing, and removing multiple décor elements.

Required installations include illuminated marquee letters with organic balloon arrangements reaching approximately six feet in height, using yellow, orange, coral, pink, and coordinating tones with specialty star and sun-themed balloons. The vendor must also create a sun-themed balloon arch approximately 10 feet high and 8 feet wide, with yellow balloon detailing resembling sun rays, white balloon clusters at the base, and an ombré sunrise-style backdrop in pink, coral or orange, and yellow.

The scope also includes two balloon columns approximately six feet tall, each incorporating the event color palette and a sun-shaped balloon topper featuring the logo. In addition, the vendor will fabricate a freestanding large-format photo opportunity based on an agency-provided reference concept. Printed graphics must incorporate approved agency branding, event colors, sponsor logos, and agency-provided or approved artwork, and all printed elements must be durable, professionally finished, freestanding, and secured for outdoor use. Questions must be submitted by September 1, 2026.

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Frequently asked questions

When is the submission deadline?: This RFP closed on September 4, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by City Of Doral. The work is located in Doral, Florida, United States.
Who is a good fit for this opportunity?: Event décor and balloon installation company with large-scale installation experience
Proven capability in custom balloon arches, columns, marquee décor, and themed environments
In-house or established access to large-format graphic printing and fabrication
Experience producing durable, professionally finished installations for outdoor events
Able to manage delivery, installation, removal, and event-site logistics

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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