Automated Check Remittance Processing Solution
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Release Project Date: September 16th, 2026
Pre-Proposal Conference: September 28th, 2026
Question Submission Deadline: October 2nd, 2026
Proposal Submission Deadline: October 12th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Newport News
DESCRIPTION
The vendor will provide, implement, integrate, and support an automated check remittance processing solution. The solution must provide a centralized platform for aggregating payments from disparate sources, including online bill pay, kiosks, payment portals, mailed-in payments, and walk-up payments.
The selected solution is expected to improve transaction accuracy, streamline payment processing, enhance data validation, strengthen security, and support high-volume operations. The vendor will install, configure, customize, and implement the solution in the treasurer’s data center or an approved alternative.
Required capabilities include imaging, barcode, QR code, and OCR scanning; data validation; integration with receivables systems; repair and balance workflows; posting file generation; and multi-source payment aggregation. The solution must support checks with matching coupons, multiple coupons with one check, multiple checks with one coupon, check-only payments, envelopes, and short or over payments. It must scan and verify billing information such as account numbers, account codes, bill amounts, and payee addresses.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 12, 2026. Questions must be submitted by October 2, 2026.
- Who issued this RFP?
- It was issued by City Of Newport News. The work is located in Newport News, Virginia, United States.
- Who is a good fit for this opportunity?
- Experienced provider of automated remittance and payment processing platforms
- Expertise in check imaging, barcode, QR code, and OCR technologies
- Proven ability to integrate payment solutions with receivables and financial systems
- Capability to implement and support high-volume, secure payment operations
- Experience deploying solutions in government or treasury environments
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.