Audio Visual Recording, Streaming and Media Production Services
Overview
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SUMMARY
KEY REQUIREMENTS
BUDGET
VerifiedCONTRACT DURATION
TIMELINE
Closing date for queries: August 5th, 2026
Closing date for tender submission: August 19th, 2026
QUESTION DEADLINE
Issuing Agency
University Of Galway
DESCRIPTION
The procuring entity in Ireland is seeking a vendor to provide audio visual recording, streaming, and media production services in support of corporate public proceedings and virtual events. The selected provider will deliver specialist technical support for audio-visual production, recording, live streaming, and related media requirements, including support for keynote speakers and large public event formats.
The scope includes managing the full event delivery process from initial enquiry, booking, and planning through setup, testing, live event execution, and contingency planning. The provider is expected to supply and manage a digital platform for virtual events, including an event page for delegates to access content, functionality for plenary and breakout sessions, and live stream capabilities. Services must also support a combination of live and prerecorded content, moderation of attendee and panellist interactions, and optional live on-screen subtitles integrated with event graphics.
The contract will also require provision of audio visual, technical, live stream, and broadcast production equipment, along with support for setup, operation, de-rigging, and comprehensive testing. The anticipated contract term is seven years, and questions are to be submitted by August 5, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 19, 2026. Questions must be submitted by August 5, 2026.
- What is the budget for this RFP?
- The published budget is $1,000,000 – $2,750,000.
- Who issued this RFP?
- It was issued by University Of Galway. The work is located in Galway, Ireland; Dublin, Dublin, Ireland; Doirí Beaga, Donegal, Ireland.
- Who is a good fit for this opportunity?
- Audio visual production company with live event and broadcast experience
- Provider with expertise in virtual event platforms, plenary sessions, and breakout session delivery
- Firm capable of end-to-end event planning, setup, testing, live operation, and de-rigging
- Team experienced in live streaming, recording, and hybrid event production
- Company with moderation support capabilities for attendee and panellist engagement
- Supplier able to provide technical equipment, subtitle integration, and on-screen graphics support
- Vendor with capacity to support large public proceedings and multi-year service contracts
- Provider with experience serving corporate or public sector clients in Ireland or Europe
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.