When is the submission deadline?

This RFP closed on September 9, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

Settle estimates the budget at $25,000 – $50,000. The issuer has not published an official figure.

It was issued by Northwest Missouri State University. The work is located in Maryville, Missouri, United States.

Who is a good fit for this opportunity?

Audio-visual production companies experienced with commencement and other large formal events. Providers capable of live streaming, event coverage, equipment setup, and teardown. Firms with qualified production crews and strong cable-management and event-safety practices. Vendors familiar with institutional AV systems and venue-specific ceremony procedures.

RFP HunterNever miss another opportunity you should have won.

Book a demo

See More RFPs

Audio Visual Production for Commencement Service

Book a demo

Overview

Media, Creative Design & AV Production

Maryville, Missouri, United StatesPosted: August 27, 2026Deadline: September 9, 2026

Settle Signals

Market intelligence for public sector sales teams

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

Learn more about Settle

SUMMARY

A vendor is sought to provide full audio-visual production and live streaming services for commencement ceremonies under a one-year contract. Responsibilities include equipment delivery, setup, event coverage, cable safety, and teardown.

KEY REQUIREMENTS

Must have at least five years of experience providing commencement audio visual services
Must provide a dedicated representative available by phone and e-mail
Must provide a minimum of 1 webcast technician, 1 video director, 2 camera operators, 1 audio engineer, and 1 tech for confetti display
Must provide live streaming service at no additional charge
Must maintain adequate liability insurance with Northwest Missouri State University named as an additional insured
Must be in compliance with laws regarding conducting business in the State of Missouri
Must enroll and participate in the E-Verify federal work authorization program if defined as a business entity
Must provide a firm, fixed price for all requirements

BUDGET

Estimate

$25,000 – $50,000

CONTRACT DURATION

12 months

TIMELINE

RFP Date: August 20th, 2026

Question Deadline: August 30th, 2026

Proposal Opening Date: September 9th, 2026

Contract Period: October 1st, 2026 through September 30th, 2027

QUESTION DEADLINE

August 30, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Issuing Agency

Northwest Missouri State University

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The vendor will provide complete audio-visual production services for commencement ceremonies, including all labor required for delivery, setup, ceremony coverage, and complete strike-down.

The services must include live streaming at no additional charge. All cables must be routed cleanly, kept clear of walking paths, taped, and clearly marked. The selected offeror must have sufficient knowledge of the ceremony locations, Northwest’s systems, and ceremony procedures to ensure a high-quality production. The contract period will be one year.

Similar RFPs

Frequently asked questions

When is the submission deadline?: This RFP closed on September 9, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: Settle estimates the budget at $25,000 – $50,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Northwest Missouri State University. The work is located in Maryville, Missouri, United States.
Who is a good fit for this opportunity?: Audio-visual production companies experienced with commencement and other large formal events
Providers capable of live streaming, event coverage, equipment setup, and teardown
Firms with qualified production crews and strong cable-management and event-safety practices
Vendors familiar with institutional AV systems and venue-specific ceremony procedures

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works