Audio-Visual and Videography Services
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Site Visit: July 10th, 2026
Questions due by: July 10th, 2026
Quotes due back: July 16th, 2026
Conference dates: September 30th, 2026 through October 2nd, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
South Carolina Judicial Branch
DESCRIPTION
The issuing organization seeks a vendor to provide audio-visual and videography services for presentations in South Carolina. The selected vendor will be responsible for the complete setup, operation, and teardown of audiovisual equipment needed to display PowerPoint presentations, including embedded objects, and to amplify presenters during scheduled sessions.
The scope also includes recording selected presentations and editing them into finished video products. The vendor must be prepared to support audiovisual and video operations during the event schedule, including service in Ballroom A/B from 1:00 p.m. to 2:45 p.m. and AV support for breakout sessions from 3:00 p.m. to 4:00 p.m. In addition, approximately six presentations taking place on Thursday, October 1, and Friday, October 2, are to be filmed in Ballroom A/B.
Video deliverables must be provided in MP4 format. The Thursday presentation scheduled for 1:00 p.m. is identified as a priority item and must be delivered as quickly as possible, and no later than 24 hours after the presentation. The RFP also identifies specific audio and video equipment requirements, including microphones, mixer, projector packages, screens, cables, and display equipment. The contract period will be for one year.
Questions are due by July 10, 2026. A site visit is also scheduled for July 10, 2026.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on July 16, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by South Carolina Judicial Branch. The work is located in Columbia, South Carolina, United States.
- Who is a good fit for this opportunity?
- Event audiovisual production company with live presentation support experience
- Videography firm experienced in recording and editing conference sessions
- Provider with in-house inventory of professional AV equipment and technicians
- Team capable of rapid post-production turnaround and MP4 delivery
- Company experienced with ballroom, breakout session, and conference venue setups
- Vendor able to manage setup, live operation, troubleshooting, and teardown
- Firm with regional presence or ability to service events in South Carolina
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.