When is the submission deadline?

Submissions are due July 21, 2026. Questions must be submitted by June 26, 2026.

It was issued by City Of Spokane. The work is located in Spokane, Washington, United States.

Who is a good fit for this opportunity?

Proven expertise in implementing enterprise asset and computerized maintenance management systems (EAM/CMMS). Experience with municipal or local government clients. Ability to provide robust GIS integration and data migration services. Knowledge of integration with platforms such as SharePoint, Active Directory, Azure, and Power BI. Capability to deliver comprehensive training and support materials.

Asset Management and Computerized Maintenance Management System (Due July 21, 2026)

Overview

Business Systems (ERP, CRM & POS)

Spokane, Washington, United StatesPosted: June 10th, 2026Deadline: July 21st, 2026

Fit Score

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SUMMARY

City seeks a provider for a complete asset management and computerized maintenance management system, including migration, integration, and staff training. The system must support GIS integration and enable a multi-departmental environment.

KEY REQUIREMENTS

Must have 5 years of experience in EAM/CMMS systems
Must be licensed to do business in the State of Washington
Must obtain a Washington State Business license with a City of Spokane Endorsement
Must provide a complete, fully functional EAM/CMMS solution
Must support GIS integration and map-based workflows
Must support integration with existing City systems (SharePoint, Active Directory/Azure, PowerBI, SCADA)
Must provide data migration from current system without loss of integrity
Must provide initial training for administrative users, supervisors, forepersons, and field personnel
Must provide post-implementation support and ongoing technical assistance

CONTRACT DURATION

60 months

TIMELINE

Deadline for Questions: June 26th, 2026

Proposals Due: July 21st, 2026

Evaluation, Possible Oral Presentations, Negotiation and Contract Award: August – October 2026

Begin Contract Work: Q4 of 2026

QUESTION DEADLINE

June 26th, 2026

Issuing Agency

City Of Spokane

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DESCRIPTION

The City seeks a comprehensive, fully functional enterprise asset management and computerized maintenance management system (EAM/CMMS) solution to replace its existing system. The selected solution must be configured to support multiple departments within a single enterprise environment and provide appropriate role-based access, audit functionality, and consolidated reporting capabilities. The scope includes providing all necessary software licensing, system deployment, configuration, and implementation services for the new EAM/CMMS solution.

The system must offer GIS integration and support map-based workflows such as the selection, viewing, and association of assets, work orders, inspections, and service requests with GIS maps and coordinates. It should be capable of seamless interfaces and integration with City systems including SharePoint, Active Directory/Azure, AD/SSO, Power BI, and other identified third-party applications. Migration of existing data—including asset records, work orders, attachments, GIS links, inventory, labor, equipment records, and related historical data—is required with no loss of data integrity.

Additional responsibilities for the vendor include providing testing, validation, and support for development and test environments to ensure a smooth transition to production. The project also covers the delivery of initial training for administrative users, supervisors, forepersons, field personnel, and other designated City staff, along with comprehensive documentation and user support materials. The contract will be for a period of five years.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 21, 2026. Questions must be submitted by June 26, 2026.
Who issued this RFP?: It was issued by City Of Spokane. The work is located in Spokane, Washington, United States.
Who is a good fit for this opportunity?: Proven expertise in implementing enterprise asset and computerized maintenance management systems (EAM/CMMS)
Experience with municipal or local government clients
Ability to provide robust GIS integration and data migration services
Knowledge of integration with platforms such as SharePoint, Active Directory, Azure, and Power BI
Capability to deliver comprehensive training and support materials

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