Agenda, Legislative, and Public Meeting Management Solution
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Release of Request for Proposal: August 26th, 2026
Last Day to Submit Questions for Clarification: September 3rd, 2026, 2:00pm
Clarifications Issued by City on or before: September 9th, 2026, 2:00pm
Deadline for Receipt of Proposals: September 16th, 2026, 2:00pm
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Palm Desert
DESCRIPTION
The city is seeking a comprehensive, modern agenda, legislative, and public meeting management solution to support the full lifecycle of its legislative and public meeting processes. The solution should streamline agenda development and approval, meeting administration, minutes preparation, public access to meeting materials, video streaming and recordings, records management, and related workflows.
The system should enable users to search prior agenda items, staff reports, actions, decisions, and attachments, while tracking referrals, assignments, and other post-meeting follow-up activities when applicable. It should support efficient assembly and publication of agendas and agenda packets, including controlled late changes, supplemental materials, bookmarks, pagination, and publication history management.
The solution should also create draft minutes from meeting actions and city templates, with authorized editing, approval, correction, and publication capabilities. Meeting streaming and recording should be reliable and include item-level timestamps or chapters, captions, transcripts, and links connecting agenda items and minutes to corresponding media segments. The contract period will be three years. Questions must be submitted by September 3, 2026, and proposals are due September 16, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 16, 2026. Questions must be submitted by September 3, 2026.
- Who issued this RFP?
- It was issued by City Of Palm Desert. The work is located in Palm Desert, California, United States.
- Who is a good fit for this opportunity?
- Software providers specializing in agenda, legislative, and public meeting management
- Experience serving cities, municipalities, or other government organizations
- Demonstrated capabilities for agenda workflows, minutes, records management, and public portals
- Expertise in video streaming, meeting recordings, captions, transcripts, and media integration
- Strong implementation, training, support, and data migration capabilities
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.