When is the submission deadline?

Submissions are due September 24, 2026.

It was issued by Town Of Windham. The work is located in Willimantic, Connecticut, United States.

Who is a good fit for this opportunity?

Experienced venue and public-facility management operator. Proven event programming, scheduling, marketing, and promotions capabilities. Experience coordinating performers, renters, vendors, sponsors, and community organizations. Strong knowledge of event permitting, insurance, health and safety, and regulatory compliance. Demonstrated ability to develop diverse programming and sponsorship or other revenue opportunities.

Venue Management, Programming, Scheduling, Marketing and Operations Services (Due September 24, 2026)

Overview

Real Estate & Property Management

Willimantic, Connecticut, United StatesPosted: August 31, 2026Deadline: September 24, 2026

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SUMMARY

A qualified operator is sought to manage public facilities, coordinate rentals and events, expand programming, and lead marketing and promotional activities. The one-year engagement also includes vendor coordination, revenue development, and compliance with event-related requirements.

KEY REQUIREMENTS

Must be a qualified organization or firm
Must have experience managing concert venues, outdoor performance spaces, festivals, municipal or nonprofit facilities, cultural venues, or entertainment properties
Must identify key personnel assigned to the project
Must provide at least three references for comparable work
Must include a First-Year Operating Plan
Must include a programming and community-engagement strategy
Must include a marketing and sponsorship strategy
Must provide a detailed financial proposal

TIMELINE

Proposals must be submitted by September 24th, 2026 at 2:00 PM.

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Town Of Windham

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DESCRIPTION

The selected operator will provide day-to-day management, programming, scheduling, marketing, and operational services for public facilities. The engagement is intended to increase facility use and visibility, expand cultural, entertainment, recreational, and community programming, improve coordination of events and rentals, develop sponsorship and other revenue opportunities, and reduce the administrative burden associated with direct municipal management.

Responsibilities will include scheduling and calendar management; soliciting and administering facility rentals; developing and promoting concerts, festivals, performances, and other events; coordinating with performers, promoters, renters, vendors, sponsors, and community organizations; and administering routine event logistics. The operator will develop a balanced program that may include commercial entertainment, community and cultural events, nonprofit and municipal activities, private rentals, and other appropriate uses.

The operator will also be responsible for facility and event marketing and promotion, coordinating event-related vendors and service providers, and ensuring that events are properly planned. This includes compliance with applicable permits, licenses, insurance requirements, health and safety standards, and other legal or regulatory obligations. The contract period will be one year.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 24, 2026.
Who issued this RFP?: It was issued by Town Of Windham. The work is located in Willimantic, Connecticut, United States.
Who is a good fit for this opportunity?: Experienced venue and public-facility management operator
Proven event programming, scheduling, marketing, and promotions capabilities
Experience coordinating performers, renters, vendors, sponsors, and community organizations
Strong knowledge of event permitting, insurance, health and safety, and regulatory compliance
Demonstrated ability to develop diverse programming and sponsorship or other revenue opportunities

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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