When is the submission deadline?

Submissions are due August 20, 2026. Questions must be submitted by July 31, 2026.

It was issued by Western Carolina University. The work is located in Cullowhee, North Carolina, United States.

Who is a good fit for this opportunity?

Proven experience in utility asset inventory projects. Expertise in ArcGIS geodatabase design and GIS integrations. Familiarity with utility operations and legacy CAD data migration. Capability to deliver mobile-friendly interfaces and dashboard solutions. Ability to provide on-site support in North Carolina.

Utility Asset Inventory Support Project Services and System (Due August 20, 2026)

Overview

Mapping, GIS & Surveying

Cullowhee, North Carolina, United StatesPosted: July 3rd, 2026Deadline: August 20th, 2026

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SUMMARY

This RFP seeks a provider to deliver utility asset inventory project services and build an ArcGIS-based system to modernize asset tracking, management, and operations.

KEY REQUIREMENTS

Must be a North Carolina registered vendor in good standing
Must have an eVP (Electronic Vendor Portal) number
Must sign a Non-Disclosure Agreement (NDA)
Must provide at least three relevant project references
Must provide criminal background checks for all personnel working on the contract
Must comply with E-Verify requirements for employees in North Carolina
Must be registered with the North Carolina Secretary of State
Must provide proof of insurance coverage

TIMELINE

Issue RFP: July 2nd, 2026

Non-Mandatory Pre-Proposal Meeting/Site Visit: July 15th, 2026

Submit Written Questions: July 31st, 2026

Provide Response to Questions: August 10th, 2026

Submit Proposals No Later Than: August 20th, 2026

Proposals Opened Virtual Bid Opening: August 20th, 2026

Proposals Reviewed: September 4th, 2026

QUESTION DEADLINE

July 31st, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Western Carolina University

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DESCRIPTION

The selected vendor will provide comprehensive utility asset inventory support project services and implement a system to manage utility operational assets. Responsibilities include developing a proposed ArcGIS geodatabase schema, establishing asset attribute structures, and determining naming conventions and data models suitable for the client's needs.

The scope involves the review, evaluation, and integration of existing legacy CAD drawings, utility records, and currently available mapping resources into the new utility asset inventory and GIS environment. The project aims to create a fully operational asset inventory system tailored for utility operations, supporting functions such as outage response, maintenance activities, asset management, infrastructure planning, and operational awareness.

The solution should provide mobile-friendly applications for operational use and incorporate dashboards and reporting features appropriate for utility operations. Vendors are expected to participate in a non-mandatory pre-proposal meeting and site visit and may seek clarifications by submitting questions before the stated deadline.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 20, 2026. Questions must be submitted by July 31, 2026.
Who issued this RFP?: It was issued by Western Carolina University. The work is located in Cullowhee, North Carolina, United States.
Who is a good fit for this opportunity?: Proven experience in utility asset inventory projects
Expertise in ArcGIS geodatabase design and GIS integrations
Familiarity with utility operations and legacy CAD data migration
Capability to deliver mobile-friendly interfaces and dashboard solutions
Ability to provide on-site support in North Carolina

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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