When is the submission deadline?

This RFP closed on June 10, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $500,000. The issuer has not published an official figure.

It was issued by Kansas Department Of Transportation. The work is located in Topeka, Kansas, United States.

Who is a good fit for this opportunity?

Provider of digital standards or technical document portal platforms. Experience with web-based subscription access and content conversion from print to electronic formats. Capability to deliver secure user authentication and role-based access. Expertise in searchable document repositories with HTML and PDF delivery. Experience serving public sector, educational, or institutional clients. Ability to support multi-year SaaS or hosted portal contracts.

Portal Solution (Closed) | Settle RFP Hunter

Kansas is soliciting a web-based portal solution for electronic access to welding and standards documentation. The platform must support secure user login, searchable HTML/PDF content, notifications, and paragraph-level printing under a three-year contract.

Must be an established firm with at least 5 years of continuous active participation in the industry
Must provide unlimited access to all ASTM standards
Must provide unlimited access to all AASHTO standard specifications and design publications
Must provide unlimited access to AWS standards and ANSI approved documents
Must allow at least 10 users to access the system simultaneously
Must be vendor hosted with a link on KDOT's intranet
Must provide data in HTML and PDF versions
Must allow version comparison, annotations, and printing at the paragraph level
Must maintain at least 5 years of history for specifications
Must submit a current Tax Clearance Certificate
Must comply with the Immigration and Reform Control Act of 1986
Must comply with the State of Kansas Data Security Attachment
Must be officially invited to the event at least 24 hours before the finish date

$150,000 – $500,000

Date Posted: April 29th, 2026

Questions Deadline: May 13th, 2026

Closing Date: June 10th, 2026

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The issuing organization is seeking a portal solution that provides full conversion of books to electronic web-based access through a single online location. The solution must offer unlimited access to AWS standards, ANSI-approved documents, and related technical resources, including the AWS Welding Handbook series, Fundamentals in Welding Metallurgy, the Brazing Handbook, and associated periodicals.

The portal must support individual user authentication through unique usernames and passwords tied to user email addresses. Content must be available in both HTML and PDF formats for all standards. Required functionality also includes email notifications when notes are added or changed, paragraph-level printing, and robust search capabilities, including searching within a specification.

Questions are due by May 13, 2026. The resulting contract is expected to run for a period of three years.

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