Payment Portal Solution

Overview

Software, Web & Mobile Development

Waite Park, Minnesota, United StatesPosted 3 days agoDeadline: June 2nd, 2026

Fit Score

Settle Intelligence

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SUMMARY

Seeking a secure, customizable payment portal solution in Minnesota with digital wallet, ACH, card, billing, and integration capabilities. The platform should improve payment convenience, operational efficiency, and transparency while supporting future ERP transition needs.

KEY REQUIREMENTS

Must have successfully completed two previous projects similar in scope to this project.
Must host all application services, data storage, backups, and disaster-recovery environments exclusively within the United States.
Must be PCI-compliant.
Must provide all required project management and implementation services.
Must pass a review of financial statements by the County Auditor's Office.
Must maintain insurance coverage as described in the sample contract.
Must be able to achieve Phase 1 go-live by the end of Q1 2027.

BUDGET

Estimate

$150,000 – $500,000

TIMELINE

Issue and Advertise Request for Proposals: May 5th, 2026

Pre-Proposal Meeting: May 13th, 2026

Last Date to Submit Questions: May 26th, 2026

Last Date to Issue Addendum: May 29th, 2026

Proposal Due Date: June 2nd, 2026

Evaluation of Proposals: June 2nd, 2026 – June 16th, 2026

Notice of Requested Demonstrations: June 17th, 2026

Contract Award: August 4th, 2026

QUESTION DEADLINE

May 26th, 2026

Issuing Agency

Stearns County

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The issuing agency is seeking a vendor to provide a modern, secure, and user-friendly payment portal solution. The platform is expected to support multiple payment methods, including digital wallets such as Apple Pay and Google Pay, ACH, credit and debit cards, as well as text-to-pay and email-to-pay capabilities. Required functionality includes invoice management, electronic bill presentment, quick checkout, saved preferences, scheduled installment payments, payment history, receipt management, and shopping cart features.

The solution should also improve operational efficiency, reduce fees, and provide end-to-end transparency to support a future ERP transition. Additional requirements include user interface customization, content and messaging management, workflow-driven notifications, business-user configuration tools, API and flat file integrations, and county-defined rules for applying credit card fees. The portal must also support voucher-based payments to better serve underbanked community members and reduce barriers to payment for services.

A pre-bid meeting is scheduled for May 13, 2026. Questions must be submitted no later than May 26, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.