Operational Audit Service

Release Date: July 10th, 2026

Question Deadline: July 22nd, 2026

Submittal Deadline: July 29th, 2026

Interview Date: August 19th, 2026

A government authority in Los Gatos, California is seeking a vendor to provide operational audit services focused on its vehicle and equipment fleet operations. The selected firm will assess existing conditions by confirming the inventory of current vehicles and equipment, reviewing mileage, usage history, and maintenance logs, and evaluating replacement schedules, procurement history, staff roles, workflows, and standard operating procedures.

The audit will also examine fleet utilization and efficiency, including utilization thresholds for each asset, identification of underused, overused, or misassigned assets, and benchmarking of asset size, utilization, and staffing ratios against similarly sized municipal fleets. In addition, the scope includes evaluation of maintenance operations such as preventive maintenance compliance, the balance of in-house versus outsourced labor, downtime, backlog, response times, and parts management and inventory practices.

The vendor will review policies and procedures related to vehicle assignment, take-home use, replacement criteria, lifecycle thresholds, procurement, and surplus processes. The engagement is expected to produce practical, prioritized recommendations, including draft policy updates where appropriate, a determination of whether the town's fleet can be reduced and by how much, an assessment of whether leasing could reduce costs based on peer city comparisons, and an implementation roadmap. Questions are due by July 22, 2026.