Multi-Function Copier and Print Services
Overview
Settle Signals
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Proposals due by July 14th, 2:00 PM.
Replacement equipment to be installed, configured, tested, and accepted by October 1st, 2026.
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Emporia, Kansas
DESCRIPTION
The government authority in Emporia, Kansas is seeking vendors to provide, install, and support a managed fleet of multi-function copier and printer devices (MFPs) along with associated services. The scope includes replacing the existing copier fleet with secure, reliable, and efficient equipment, while pursuing standardization of hardware and services whenever feasible.
Vendors must deliver enhanced scanning features, improved document workflow, and seamless integration with Microsoft 365. Additional requirements include fleet monitoring, comprehensive usage analytics, and robust training for both end-users and administrators. The services should enable scan to email, network folders, as well as Microsoft OneDrive, SharePoint, and Teams. Advanced functionalities such as OCR with searchable PDFs and editable Microsoft Office formats are also expected.
Centralized device management, detailed usage tracking by department or user, and transparent reporting are essential components. The selected provider must adhere to clearly defined service levels to ensure vendor accountability and deliver a predictable, transparent total cost of ownership throughout the three-year contract period.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on July 14, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by City Of Emporia, Kansas. The work is located in Emporia, Kansas, United States.
- Who is a good fit for this opportunity?
- Proven expertise in managed print services and multi-function device deployment
- Experience serving government or public sector clients
- Ability to provide device integration with Microsoft 365 and related solutions
- Demonstrated capability in fleet monitoring, analytics, and user training
- Presence or service capability in Kansas or surrounding regions
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.