Managed Print Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Publication: July 22nd, 2026
Offeror Questions Due: July 27th, 2026
Responses to Offeror Questions: July 31st, 2026
Proposal Submission: August 7th, 2026
Oral Presentations/discussions: August 12th-14th, 2026
Proposal Revisions: August 18th, 2026
Anticipated Award Decision/Contract Negotiation: August 31st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Northern State University
DESCRIPTION
A government authority in South Dakota is seeking a vendor to provide managed print services. The selected provider must deliver a fully functional managed print solution prior to September 25, 2026, and support ongoing print fleet management throughout the contract term.
The solution must identify all monitoring agents, collectors, cloud services, network communications, ports, protocols, and data collected as part of the managed print environment. It must also provide automated consumable monitoring and fulfillment, including proactive shipment of toner and other covered consumables based on usage data.
The contract must allow the agency to add or discontinue devices during the contract term without penalty. The solution must also support print release billing features, including user selection from multiple authorized charge codes, departments, or billing accounts, automatic application of predefined billing rules based on organizational factors, and generation of monthly billing reports suitable for internal recharge processes.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on August 7, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by Northern State University. The work is located in Aberdeen, South Dakota, United States.
- Who is a good fit for this opportunity?
- Managed print services provider with government or public-sector experience
- Capability to deploy and support enterprise print monitoring and fleet management solutions
- Experience with automated toner and consumables fulfillment programs
- Ability to integrate billing, charge code, and departmental cost recovery workflows
- Strong knowledge of networked print environments, cloud services, ports, protocols, and data security considerations
- Flexible service model for adding or removing devices without disruption
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.