When is the submission deadline?

Submissions are due August 7, 2026. Questions must be submitted by July 31, 2026.

What is the budget for this RFP?

The published budget is $325,000.

It was issued by Northern Alberta Institute Of Technology. The work is located in Edmonton, Alberta, Canada; Spruce Grove, Alberta, Canada.

Who is a good fit for this opportunity?

Managed print services provider with public sector experience. Expertise in fleet standardization and print environment optimization. Capability to deliver phased, low-disruption rollouts across decentralized sites. Strong print security capabilities including encryption and network segmentation. Experience implementing print policies and cost-control strategies. Ability to support multifunction devices and enterprise printer management.

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Managed Print Services

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Overview

IT Support, Hardware & Networking

Edmonton, Alberta, Canada; Spruce Grove, Alberta, CanadaPosted: July 11th, 2026Deadline: August 7th, 2026

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SUMMARY

An Alberta government authority is procuring managed print services to modernize and standardize its decentralized print fleet. The project emphasizes cost control, device optimization, phased deployment, and secure print infrastructure.

KEY REQUIREMENTS

Must be a pre-qualified proponent from SCM26-009A
Must attend the mandatory site visit on July 16th, 2026
Must submit a completed Appendix D – Corporate Information and Authorization
Must provide proof of status as an authorized reseller and ability to provide maintenance
Proposed solution must be compatible with PaperCut MF
Must provide insurance coverage including $5,000,000 general liability and $2,000,000 cyber liability
Must comply with NAIT Supplier Code of Conduct

BUDGET

Verified

$325,000

CONTRACT DURATION

36 months

TIMELINE

Mandatory Site Meeting: July 16th, 2026

Commercially Confidential Meetings: July 20th – 23rd, 2026

Close of Questions: July 31st, 2026

Closing Date and Time: August 7th, 2026

Product demonstrations: August 17th – 21st, 2026

Estimated Contract Start Date: September 29th, 2026

QUESTION DEADLINE

July 31st, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Northern Alberta Institute Of Technology

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DESCRIPTION

A government authority in Alberta is seeking a vendor to provide managed print services for a decentralized print fleet. The current environment includes a mix of aging and inefficient devices, leading to inconsistent utilization, higher operating costs, and limited alignment with modern print and digital workflows.

The scope includes development of a printer model strategy, improved device placement, and consistent application of print policies such as colour printing restrictions and rerouting of large jobs to a print shop. The authority is also seeking standardization to one desktop printer model and one modular multi-function printer model.

The project is expected to include a staged implementation approach designed to minimize disruption to staff while supporting fiscal responsibility. Security requirements include end-to-end encryption for data in transit and at rest, as well as network segmentation of print devices. Questions must be submitted by August 3, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 7, 2026. Questions must be submitted by July 31, 2026.
What is the budget for this RFP?: The published budget is $325,000.
Who issued this RFP?: It was issued by Northern Alberta Institute Of Technology. The work is located in Edmonton, Alberta, Canada; Spruce Grove, Alberta, Canada.
Who is a good fit for this opportunity?: Managed print services provider with public sector experience
Expertise in fleet standardization and print environment optimization
Capability to deliver phased, low-disruption rollouts across decentralized sites
Strong print security capabilities including encryption and network segmentation
Experience implementing print policies and cost-control strategies
Ability to support multifunction devices and enterprise printer management

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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Managed Print Services (Due August 7, 2026) | Settle RFP Hunter