Information Technology Modernization Implementation System
Overview
Fit Score
Settle Intelligence
Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.
SUMMARY
KEY REQUIREMENTS
BUDGET
VerifiedCONTRACT DURATION
TIMELINE
Release Solicitation: February 6th, 2026
Last Day to Submit Intent to Bid, Confidentiality Statement, and Follow-On Contract Certification: February 25th, 2026
Last Day to Submit Questions/Request for Changes to Solicitation: March 2nd, 2026
Release Responses to Bidder Questions (Set 1) and potential Addendum: March 13th, 2026
Last Day to Request Access to State's File-Sharing Site for Proposal Submission: March 27th, 2026
Last Day to Obtain eVAQ Approval and Submit Phase 1 Response: April 15th, 2026
Conduct Phase 1 Response Evaluations: April 20th, 2026 – April 29th, 2026
Notify Bidder(s) Selected to Advance to Phase 2: April 30th, 2026
Last Day to Submit Phase 2 Response and Cost: June 4th, 2026
Conduct Phase 2 Response Evaluations: June 8th, 2026 – June 15th, 2026
Conduct and Evaluate Demonstrations: June 16th, 2026 – June 18th, 2026
Conduct Cost Evaluation: June 19th, 2026
Notify Bidder(s) Selected to Advance to Negotiations: June 19th, 2026
Conduct Negotiations: July 6th, 2026 – July 22nd, 2026
State Requests Best and Final Offer: July 23rd, 2026
Last Day to Submit Best and Final Offer: August 4th, 2026
Conduct Evaluation of Best and Final Offer: August 5th, 2026 – August 7th, 2026
Contract Preparation and Review by Parties: August 10th, 2026 – August 12th, 2026
Contract Award/Execution and Release Notification of Award: August 13th, 2026
Contract Start (estimated): August 17th, 2026
QUESTION DEADLINE
Issuing Agency
Board of Pilot Commissioners
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The State of California is seeking a qualified vendor to implement an information technology modernization system focused on a modern Software-as-a-Service (SaaS) licensing solution. This system will support pilot licensing, renewals, license management, and the digitization and standardization of currently manual workflows. A key objective is to establish a centralized data repository to enhance the management and oversight of licensing activities.
The project scope includes comprehensive technology and implementation planning, installation and configuration of the software application, database implementation and data conversion, as well as solution testing to ensure end-to-end functionality. The selected vendor will also provide training and develop training materials for both end-users and system administrators.
The system must offer robust case and workflow management capabilities to support the tracking and execution of core business functions—such as scheduling public meetings, managing trainee and continuing education programs, holding pilotage rate hearings, and more. Additionally, requirements include advanced document management, querying features that allow data filtering and sorting, manipulation of data through aggregation and transformation, and the ability to perform complex relationship queries across interconnected datasets.
Vendors interested in this opportunity are required to submit any questions regarding this initiative no later than March 2, 2026.
Source attribution
This Settle Intelligence analysis is based on the issuing organization’s RFP listing.