When is the submission deadline?

Submissions are due September 21, 2026. Questions must be submitted by September 3, 2026.

What is the budget for this RFP?

The published budget is $20,000.

It was issued by City Of Raleigh. The work is located in Raleigh, North Carolina, United States.

Who is a good fit for this opportunity?

Experienced event management and program coordination firm. Demonstrated expertise in planning and executing holiday or immersive guest experiences. Strong knowledge of event ticketing operations and stakeholder coordination. Capability to provide virtual planning support and on-site event assistance. Experience developing event layouts, operational documents, and production plans.

Holiday Express Program Manager Services (Due September 21, 2026)

Overview

Management Consulting & Admin Support

Raleigh, North Carolina, United StatesPosted: September 17, 2026Deadline: September 21, 2026

Settle Signals

Market intelligence for public sector sales teams

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

Learn more about Settle

SUMMARY

Event program management services are sought for a Holiday Express event, including planning support, ticketing consultation, operational design, event setup guidance, and on-site assistance. The selected vendor will collaborate regularly with the event manager before and during the event.

KEY REQUIREMENTS

Must be able to provide specialized event knowledge for Holiday Express
Must be able to perform 20 hours of work per week, not to exceed 500 hours total
Must maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate
Must maintain Automobile Liability insurance of $1,000,000
Must maintain Worker's Compensation insurance in accordance with North Carolina General Statute Chapter 97
Must maintain Professional Liability insurance of $1,000,000 per claim
Must comply with E-Verify requirements
Must provide three references for similar contracts performed in the past ten years
Must submit one signed original, one electronic version on USB, and three hard copies of the proposal

BUDGET

Verified

$20,000

TIMELINE

RFP Date: August 27th, 2026

Deadline for Written Questions: September 3rd, 2026

City Response to Questions (anticipated): September 4th, 2026

Proposal Due Date and Time: September 21st, 2026, 10:00 AM EST

Evaluation Meeting (anticipated): September 14th, 2026

Selection Announced (tentative): September 15th, 2026

QUESTION DEADLINE

September 3, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Issuing Agency

City Of Raleigh

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The vendor will provide program management services for a Holiday Express event, offering specialized event expertise throughout planning, execution, and post-event activities. The vendor will develop a suggested list of stakeholders and identify vendor needs to support event planning.

The scope includes consulting with ticketing partners to structure ticket sales, providing virtual support and direction on the ticket sale date, reviewing and designing event layouts and operational documents, and advising on the viability of the overall event plan and individual experiences. The vendor will also provide guidance on lighting, décor, and experience setup during the lead-up to the event.

The vendor will provide up to four days of on-site support during setup or the event, scheduled in advance. The vendor will conduct virtual meetings with the event manager three times per week leading up to the event and provide daily check-ins with the event manager as needed. Questions must be submitted by September 3, 2026.

Similar RFPs

Frequently asked questions

When is the submission deadline?: Submissions are due September 21, 2026. Questions must be submitted by September 3, 2026.
What is the budget for this RFP?: The published budget is $20,000.
Who issued this RFP?: It was issued by City Of Raleigh. The work is located in Raleigh, North Carolina, United States.
Who is a good fit for this opportunity?: Experienced event management and program coordination firm
Demonstrated expertise in planning and executing holiday or immersive guest experiences
Strong knowledge of event ticketing operations and stakeholder coordination
Capability to provide virtual planning support and on-site event assistance
Experience developing event layouts, operational documents, and production plans

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works