When is the submission deadline?

This RFP closed on March 25, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

Settle estimates the budget at $2,600,000 – $3,200,000. The issuer has not published an official figure.

It was issued by Suny Upstate Medical University. The work is located in Syracuse, New York, United States.

Healthcare Data Extraction and Electronic Management Solution (Closed)

Overview

Data Analytics, AI & Cloud Hosting

Syracuse, New York, United StatesPosted: February 5th, 2026Deadline: March 25th, 2026

Past Due

Fit Score

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SUMMARY

Seeking a solution for healthcare data extraction and electronic management to automate clinical document processing, integrate with Epic EMR, and provide staffing and support services.

KEY REQUIREMENTS

BUDGET

Estimate

$2,600,000 – $3,200,000

CONTRACT DURATION

60 months

TIMELINE

RFP Release Date: February 5th, 2026

Questions/Requests for clarification due: March 3rd, 2026

Response to questions/requests for clarifications issued: March 9th, 2026

Proposal Due Date: March 25th, 2026

Presentation, Demonstration, Interview: April 2026

Anticipated Notification of Award: April/May 2026

Anticipated Contract Start Date: Spring 2026

Anticipated Term Length of Contract: Five (5) years

QUESTION DEADLINE

March 3rd, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Suny Upstate Medical University

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

An organization is seeking a comprehensive solution for healthcare data extraction and electronic management, with a focus on automating the processing of clinical documents such as laboratory results. The primary objective is to enhance the accuracy, efficiency, and interoperability of unstructured clinical data by integrating it into the Epic electronic health record (EHR) system.

The desired solution should automate document ingestion and data extraction from sources such as faxed documents, PDFs, shared folders, and email inboxes. It must employ intelligent patient and content matching to ensure accurate association with the correct patient and clinical encounter, utilizing OCR technology to digitize content and file discrete lab results. Seamless, bi-directional integration with the Epic EHR is required to ensure real-time charting and reduce manual entry risks, thereby minimizing transcription errors and delays in care.

Additional requirements include streamlined, multi-device workflow access, analytics and quality reporting capabilities within the software, and comprehensive audit logging for accuracy, turnaround time, document types, and user actions. The vendor is expected to provide trained staff to support implementation, data processing, or ongoing operations, offering flexible engagement options. All personnel involved must comply with HIPAA and organizational security policies.

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Frequently asked questions

When is the submission deadline?: This RFP closed on March 25, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: Settle estimates the budget at $2,600,000 – $3,200,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Suny Upstate Medical University. The work is located in Syracuse, New York, United States.

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