Fixed-Asset Inventory Scanner Solution
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Issued: June 10th, 2026
Written Questions Deadline: July 1st, 2026
Agency's Response to Written Questions/RFP Addendum Issued: July 8th, 2026
Offer Opening Deadline: July 20th, 2026
Offer Evaluation: July 21st-31st, 2026
Selection of Finalists: July 28th, 2026
Oral Presentations and/or Product Demonstrations by Finalists: August 3rd-7th, 2026
Negotiations with Finalists: August 10th-21st, 2026
Best and Final Offers Deadline from Finalists: August 28th, 2028
Contract Award: September 14th, 2026
QUESTION DEADLINE
Issuing Agency
North Carolina Community College System Office
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The organization seeks a vendor to deliver, implement, and support a fixed-asset inventory scanner solution, encompassing hardware, software, and related services. The new solution is aimed at modernizing current asset inventory systems, supporting centralized administration, configuration, and governance at the System Office level, while allowing individual colleges to adopt and operate the system within a unified technical, security, and data framework.
The proposed solution will replace legacy Motorola MC55A handheld scanners running Windows Mobile OS and Mobile Asset Counter (MAC) software to address security vulnerabilities inherent in outdated technologies. The new devices and software must be modern, secure, and compatible with current IT standards, as well as support indefinite, concurrent dual-ERP operations, without making assumptions about the completion of any system transition timelines.
A four-year contract period is specified. Vendors are required to submit questions by July 1, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 20, 2026. Questions must be submitted by July 1, 2026.
- Who issued this RFP?
- It was issued by North Carolina Community College System Office. The work is located in Raleigh, North Carolina, United States.
- Who is a good fit for this opportunity?
- Proven experience with fixed-asset inventory solutions in large, multi-site organizations
- Ability to deliver, implement, and support both hardware and software components
- Expertise in migration from legacy handheld devices and integration with multiple ERP systems
- Recognized for adherence to modern security standards
- Familiarity with higher education or public sector environments
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