Fire Records Management System
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Invitation to Bid Issued: August 27th, 2026
Bid Due Date: September 10th, 2026
Anticipated Award Date: September 15th, 2026
Anticipated Contract Start: October 1st, 2026
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Gallatin
DESCRIPTION
The procuring organization is seeking a vendor to provide a fire records management system (FRMS) supporting incident documentation, property records, and department reporting. The system should include or integrate with a current fire and building code reference library, with administrator capabilities to update or modify code references.
The solution should maintain comprehensive property records containing building and occupancy information, pre-plans, and inspection history. It should also support permit issuance, renewal, and compliance tracking, along with reporting, statistics, analytics, and dashboard-style data visualization.
Additional requirements include optional inventory and asset management capabilities, apparatus and vehicle inventory and maintenance records, mobile-accessible pre-plan information that can be shared with mutual aid agencies, integration with third-party ambulance billing and revenue management platforms, integration with existing GIS data layers where available, and electronic patient care reporting. The contract period will be one year.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on September 10, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by City Of Gallatin. The work is located in Gallatin, Tennessee, United States.
- Who is a good fit for this opportunity?
- Fire records management software providers
- Experience with fire department incident, property, inspection, and permit records
- Expertise in GIS, mobile pre-plan, fleet, inventory, and asset management integrations
- Capability to integrate with ambulance billing and electronic patient care reporting platforms
- Established public-sector technology vendors with relevant implementation experience
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.