When is the submission deadline?

This RFP closed on July 24, 2026 and is no longer accepting submissions.

It was issued by Village Of Hoffman Estates. The work is located in Hoffman Estates, Illinois, United States.

Who is a good fit for this opportunity?

Proven experience with fiber optic outside plant engineering projects. Capabilities in underground/aerial cable installation and fusion splicing. Familiarity with OTDR and OLTS testing, as-built GIS/CAD documentation. Certified technicians and compliance with industry labeling standards. Ability to work with public sector clients and manage permitting processes in Illinois.

Fiber Optic Infrastructure Extension Service (Closed)

Overview

IT Support, Hardware & Networking

Hoffman Estates, Illinois, United StatesPosted: June 27th, 2026Deadline: July 24th, 2026

Past Due

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SUMMARY

A government authority in Estates, Illinois seeks a contractor for a one-year fiber optic infrastructure extension project, including installation, splicing, testing, and documentation.

KEY REQUIREMENTS

Must be a qualified, licensed low-voltage and outside plant fiber optic contractor
Must provide proof of capability to handle medium-to-long range outdoor plant fiber installations
Must provide a minimum of three professional references for similar outside plant fiber municipal projects
Must provide resumes and industry certifications for project managers, lead fiber fusion technicians, and field safety supervisors
Must maintain commercial general liability insurance with a minimum $1,000,000 per occurrence and $3,000,000 aggregate limit
Must maintain business automobile liability insurance with a $3,000,000 limit
Must maintain workers' compensation and employers' liability insurance with $1,000,000 per accident limit
Must be able to provide a firm and irrevocable offer for 180 days

TIMELINE

RFP Released: June 26th, 2026

Informational Meeting: July 6th, 2026

Vendor Questions Due: July 10th, 2026

Response to Vendor Questions Provided: July 17th, 2026

Vendor RFP Due: July 24th, 2026

Vendor Interviews: Week of July 27th, 2026

Vendor Selection: August 31st, 2026

Work Period Starts: 2027

QUESTION DEADLINE

July 10th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Village Of Hoffman Estates

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DESCRIPTION

A government authority in Estates, Illinois is seeking a vendor to provide comprehensive fiber optic infrastructure extension services. The selected vendor will be responsible for outside plant engineering, including both underground and aerial installation, as well as comprehensive testing and end-to-end certification of newly installed fiber optic cabling.

The scope includes all necessary labor, materials, permitting, right-of-way management, trenching or boring, cable placement, splicing, and industry-standard link certification testing. The project involves installation and end-to-end splicing of outside plant (OSP) fiber optic cable, approximately 400 meters, using 6-strand single-mode armored, outdoor-rated fiber. Deployment includes fiber selection, fusion splicing at specified handholes and demarc points, installation of service loops, and permanent, weatherproof labeling in compliance with VOHE IT standards.

Upon completion, the vendor must provide thorough testing and verification, including bi-directional OTDR and Power Meter certification for all fiber strands at 1310nm and 1550nm wavelengths. Comprehensive reports—including pass/fail metrics, trace graphics, and optical attenuation loss budgets for each strand—must be submitted in PDF format. Detailed as-built GIS maps or CAD files mapping the exact path, depth, and locations of all buried conduits and handholes are also required. The contract period is for one year, with pre-bid and question deadlines specified.

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Frequently asked questions

When is the submission deadline?: This RFP closed on July 24, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by Village Of Hoffman Estates. The work is located in Hoffman Estates, Illinois, United States.
Who is a good fit for this opportunity?: Proven experience with fiber optic outside plant engineering projects
Capabilities in underground/aerial cable installation and fusion splicing
Familiarity with OTDR and OLTS testing, as-built GIS/CAD documentation
Certified technicians and compliance with industry labeling standards
Ability to work with public sector clients and manage permitting processes in Illinois

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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