Evidence Management System
Overview
Fit Score
Settle Intelligence
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
May 4th, 2026: Issuance of Solicitation
May 13th, 2026: Deadline for Submission of Questions
May 18th, 2026: Release of Official Responses to Questions
June 4th, 2026: Deadlines for Submission of Proposals
June 15th, 2026: Presentations by Top-Ranked Respondents
June 22nd, 2026: Anticipated Award Date
QUESTION DEADLINE
Issuing Agency
Texas Department of Insurance
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The State of Texas is seeking a vendor to provide an evidence management system capable of centrally managing both physical and digital evidence in a secure, searchable platform. The system must support tracking of physical evidence throughout its lifecycle, from collection at the scene until it leaves the custody of the agency, as well as comprehensive management and upload of digital evidence.
Key requirements include configurable workflows for evidence intake, transfer, retention, and disposition, alongside robust role-based user access and administrative controls compliant with International Association for Property Evidence (IAPE) standards. The system should maintain all digital evidence metadata such as device numbers, time and date stamps, location information, and GPS coordinates. Dashboards must be customizable to meet agency-specific data field needs.
Additional features include management of the chain of custody, digital evidence retention, and disposition management. The contract is anticipated to have a duration of three years. Questions concerning the RFP must be submitted by May 13, 2026.
Source attribution
This Settle analysis is based on the issuing organization’s public RFP listing.