Enterprise Resource Planning Solution

Overview

Business Systems (ERP, CRM & POS)

Sarnia, Ontario, Canada; Chatham, Ontario, Canada; Leamington, Ontario, Canada; Windsor, Ontario, CanadaPosted: February 19th, 2026Deadline: April 23rd, 2026

Past Due

Fit Score

Settle Intelligence

Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.

Learn more about Settle

SUMMARY

Ontario seeks an ERP solution covering HR, finance, payroll, and asset management for a seven-year term.

KEY REQUIREMENTS

Comply with any valid court or regulatory order applicable to the Hospitals and/or Proponent, made under the laws of Ontario or the laws of Canada applicable in Ontario with respect to Personal information and Personal Health Information
The licensed software will, upon first productive use and during the term of the Agreement, enable the Hospitals to meet the requirements of any applicable federal or provincial laws or regulatory order
The primary data centre for the provision of the SaaS ERP Solution must be located within Canada, the UK, or a country that is a party to the Comprehensive Economic and Trade Agreement (“CETA”)
The disaster recovery centre for the SaaS ERP Solution must be located within Canada, the UK, or a country that is a party to the CETA
System Availability of 99.9% measured quarterly
Average response time for transactions of less than 2 seconds for 95% of transactions measured during the busiest two-hour period of the day
Scalability that is not less than 200% of the Hospitals’ current requirements

BUDGET

Estimate

$5,000,000 – $20,000,000

CONTRACT DURATION

84 months

TIMELINE

Appendix A – Notice of Intention to Bid and Mandatory Proponent Meeting Registration Form Submission Deadline: February 27th, 2026 at 13:00:00 PM EST.

Mandatory Proponent Meeting: March 5th, 2026 at 13:00:00 PM EST.

Round #1: Proponent Questions Submission Deadline: March 19th, 2026 at 13:00:00 PM EST.

Round #1 : Responses to Proponent Questions Deadline: March 26th, 2026 at 16:00:00 PM EST.

Round #2: Proponent Questions Submission Deadline: April 2nd, 2026 at 13:00:00 PM EST.

Round #2 : Responses to Proponent Questions Deadline: April 9th, 2026 at 16:00:00 PM EST.

Last Date for Issuing Addenda: April 16th, 2026.

Proposal Submission Deadline: April 23rd, 2026 at 13:00:00 PM EST.

Stage 1 and Stage 2 Evaluations: Estimated Completion by May 15th, 2026.

Stage 3 Written Evaluations & Executive Presentation & High Level Overview-ERP Solution: Estimated Completion by June 18th, 2026.

Stage 4 Written Evaluations & ERP Functionality Demonstrations (HR, Finance, Payroll) & Technical Demonstration: Estimated June 18th- August 3rd, 2026.

Stage 5 Financial Evaluation: Estimated Completion August 4th- September 30th, 2026.

Anticipated Award Date: November 30th, 2026.

QUESTION DEADLINE

March 19th, 2026

Issuing Agency

Mohawk Medbuy Corporation

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The province of Ontario is seeking a comprehensive Enterprise Resource Planning (ERP) solution for a contract term of seven years. The required solution should support a wide range of operational functions, including human resources, finance, payroll, and asset management.

Key functionalities expected from the ERP system include budgeting and planning, treasury and cash management, fixed asset management, recruitment and onboarding, and both employee and manager self-service. Additional requirements encompass benefits management, compensation management, performance management, finance billing for physicians and patients, patient trust accounting, accounts payable, employee expense management, and tax management.

Vendors interested in participating must attend a mandatory pre-bid meeting scheduled for March 5, 2026. A notice of intention to bid must be submitted by February 27, 2026.

Source attribution

This Settle Intelligence analysis is based on the issuing organization’s RFP listing.