Cooling Water Scarcity Study Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
July 17th, 2026: Deadline for ADA accommodation requests.
July 24th, 2026: Virtual optional preproposal conference at 10:00 AM.
August 3rd, 2026: Proposals due by 5:00 PM EST.
September 28th, 2026: Deadline for submission of Study Components.
October 9th, 2026: Deadline for final deliverables to the Secretary of Natural and Historic Resources.
October 15th, 2026: Legislative deadline for DEQ to conduct the study.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Virginia Department Of Environmental Quality
DESCRIPTION
A government authority in Richmond, Virginia is seeking a contractor to provide cooling water scarcity study services for data center facilities. The selected vendor will prepare a project management plan and conduct a regulatory and legislative alignment review, including analysis of statutory requirements and the regulatory frameworks governing water withdrawals, groundwater management, air permitting, cooling technology approvals, and water reuse or recycled-water systems.
The scope includes assessment of data center cooling technologies such as air cooling and closed-loop cooling, with evaluation of technical feasibility, water savings, energy implications, permitting considerations, and compatibility with retrofits. The contractor will also collect facility-specific operational data, including water use, cooling load, equipment configuration, intake and discharge pathways, and wastewater reuse or reclamation capabilities, then develop facility profiles and identify retrofit feasibility tiers.
In addition, the vendor will perform engineering and economic feasibility analyses for retrofits across representative data center types and sizes. Deliverables are expected to include cost curves, capital and operations and maintenance estimates, construction timelines, lifecycle analyses, and a comprehensive retrofitting plan. The retrofit plan must identify feasible approaches for each facility category, implementation timelines, site-specific or region-specific engineering considerations, permitting pathways, and recommendations for phased compliance, monitoring, and prioritization. The contract period is one year, and an optional virtual pre-bid meeting is scheduled for July 17, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 3, 2026. Questions must be submitted by July 17, 2026.
- Who issued this RFP?
- It was issued by Virginia Department Of Environmental Quality. The work is located in Richmond, Virginia, United States.
- Who is a good fit for this opportunity?
- Water resources and industrial cooling consulting firm
- Experience with data center infrastructure and cooling systems
- Expertise in regulatory compliance, permitting, and legislative analysis
- Engineering team capable of retrofit feasibility and lifecycle cost analysis
- Background in water reuse, groundwater, and air permitting considerations
- Ability to deliver facility profiling, prioritization frameworks, and phased implementation plans
- Experience supporting public sector or utility-related studies in the United States
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.