When is the submission deadline?

Submissions are due October 2, 2026. Questions must be submitted by September 25, 2026.

What is the budget for this RFP?

The published budget is $15,000.

It was issued by Halifax Regional Municipality. The work is located in Halifax, Nova Scotia, Canada.

Who is a good fit for this opportunity?

Community engagement and facilitation consultancy. Experience designing inclusive, accessible, and trauma-informed engagement processes. Skilled facilitators with experience working with residents, service providers, businesses, and community organizations. Strong capabilities in stakeholder consultation, workplan development, and engagement strategy. Demonstrated experience facilitating in-person and online engagement activities.

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Community Engagement Facilitation Services

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Overview

Management Consulting & Admin Support

Halifax, Nova Scotia, CanadaPosted: September 15, 2026Deadline: October 2, 2026

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SUMMARY

The procurement seeks a qualified vendor to design and facilitate an inclusive, accessible, culturally responsive, and trauma-informed community engagement process. Services include workplan development, stakeholder coordination, engagement materials, participation strategies, and facilitation of an initial community session.

KEY REQUIREMENTS

Must have a Bids&Tenders™ Vendor account
Must be registered as a plan taker for this solicitation
Must submit proposal electronically through HRM’s Bids&Tenders™ bidding system
Must comply with HRM’s Supplier Code of Conduct
Must obtain and maintain commercial general liability insurance of $2,000,000
Must obtain and maintain non-owned auto endorsement of $2,000,000
Must obtain and maintain automotive liability insurance of $2,000,000
Must be registered to carry on business in accordance with applicable laws

BUDGET

Verified

$15,000

TIMELINE

Issue Date of RFP: September 15th, 2026

Deadline for Written Questions: September 25th, 2026

Submission Deadline: October 2nd, 2026

Anticipated Execution of Agreement: October 30th, 2026

Deliverables 1 and 2 Completion: November 30th, 2026

Final Deliverables Completion: March 31st, 2027

QUESTION DEADLINE

September 25, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Halifax Regional Municipality

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DESCRIPTION

The vendor will provide community engagement facilitation services, including development of a workplan that outlines engagement activities and facilitation timelines. The process must be inclusive, accessible, culturally responsive, and trauma-informed, using varied approaches such as in-person meetings, online and in-person surveys, and other opportunities to gather community ideas and perspectives.

The vendor will consult with and provide regular updates to a steering committee established to support the work. Responsibilities include developing agendas, facilitation tools, engagement activities, and supporting materials, as well as recommending strategies to promote meaningful participation by residents and service providers.

The vendor will also plan and facilitate an initial community engagement session involving residents, community organizations, service providers, businesses, and other key partners. Questions related to the opportunity must be submitted by September 25, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 2, 2026. Questions must be submitted by September 25, 2026.
What is the budget for this RFP?: The published budget is $15,000.
Who issued this RFP?: It was issued by Halifax Regional Municipality. The work is located in Halifax, Nova Scotia, Canada.
Who is a good fit for this opportunity?: Community engagement and facilitation consultancy
Experience designing inclusive, accessible, and trauma-informed engagement processes
Skilled facilitators with experience working with residents, service providers, businesses, and community organizations
Strong capabilities in stakeholder consultation, workplan development, and engagement strategy
Demonstrated experience facilitating in-person and online engagement activities

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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