Commissary and Inmate Banking Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Questions due by August 25th, 2026.
Responses to questions posted by August 26th, 2026.
Proposals due by September 10th, 2026.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Pittsylvania County Board Of Supervisors
DESCRIPTION
The government authority in Pittsylvania, Virginia, seeks a vendor to provide jail commissary services for approximately 120 inmates. Services include commissary product sales; management of food, snack, beverage, and personal care inventories; weekly inmate order fulfillment; packaging and distribution of orders; delivery of products to inmates; inventory management; and revenue sharing. Inmates are expected to receive commissary once per week on the day following order placement.
The vendor must own, develop, and support its software without third-party involvement, and the software must be built on a relational database. The vendor must also confirm that all programming and technical support personnel assigned to the project are its employees.
The proposed inmate banking software must provide accurate, cashless accounting of inmate funds, expenses, purchases, and pay-for-stay charges. Required capabilities include general ledger accounting with automatic dual postings, ledger and date-specific reporting, trial balance generation, fiscal year and year-end adjustment management, multi-checkbook reconciliation, resident bail, receivables, and payroll modules, MICR check writing, positive pay transmission, and authorized transfers between resident accounts. Questions must be submitted by August 25, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 10, 2026. Questions must be submitted by August 25, 2026.
- Who issued this RFP?
- It was issued by Pittsylvania County Board Of Supervisors. The work is located in Chatham, Virginia, United States.
- Who is a good fit for this opportunity?
- Established correctional commissary and inmate services provider
- Experience serving jails or detention facilities of comparable size
- Proprietary relational-database inmate banking and financial management software
- In-house programming and technical support personnel
- Expertise in cashless inmate accounting, commissary fulfillment, inventory, and revenue sharing
- Capability to support MICR check writing, positive pay, payroll, receivables, and ledger reporting
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.