Commercial Property Management Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Issued: June 16th, 2026
Optional Site Walkthrough: Week of June 22nd, 2026
Proposals Due: July 18th, 2026
Shortlist Notification: July 25th, 2026
Finalist Interviews & Financial Data Review: Week of July 27th, 2026
Selection Decision: August 14th, 2026
Transition Period: August 15th – September 30th, 2026
Management Start Date: October 1st, 2026
2027 Budget Due to CHD Board: October 31st, 2026
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
The Alliance For Health Equity
DESCRIPTION
The government authority in Coatesville, Pennsylvania is seeking a vendor to provide commercial property management services for a mixed-use facility. The scope includes day-to-day tenant relations for commercial tenants, lease administration, rent collection, lease compliance monitoring, renewal tracking, and coordination of tenant move-ins, move-outs, and space modifications. The selected firm will also be expected to support strategies for attracting nonprofit and mission-aligned tenants to the fourth floor.
The engagement includes compliance and regulatory reporting responsibilities, particularly maintaining compliance with Rural Development Loan requirements related to property use and tenant composition. Financial management duties include rent collection and processing, CAM billing and reconciliation, utility billing and reimbursement tracking, and monthly financial reporting covering income, expenses, occupancy, and variance analysis.
The vendor will also oversee facilities and maintenance coordination for commercial spaces and common areas, including routine repairs, emergency maintenance coordination, and oversight of commercial building systems. Additional responsibilities include conference and event space scheduling, access coordination, development of pricing and usage policies in partnership, and marketing the space for external rentals as a supplemental revenue source. Coordination with the residential manager is also required on shared vendors, building access, security, emergency response, capital planning, and regular coordination meetings.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on July 18, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by The Alliance For Health Equity. The work is located in Coatesville, Pennsylvania, United States.
- Who is a good fit for this opportunity?
- Commercial property management firm with mixed-use or public-sector facility experience
- Proven expertise in tenant relations, lease administration, and rent collection
- Experience with CAM billing, utility reconciliation, and monthly financial reporting
- Capability to coordinate routine and emergency building maintenance services
- Familiarity with compliance reporting tied to government or loan-funded properties
- Experience managing conference or event spaces and external rental programs
- Ability to collaborate with residential management and shared service vendors
- Strong local or regional presence in Pennsylvania or the Mid-Atlantic
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.