When is the submission deadline?

Submissions are due July 18, 2026.

It was issued by The Alliance For Health Equity. The work is located in Coatesville, Pennsylvania, United States.

Who is a good fit for this opportunity?

Commercial property management firm with mixed-use or public-sector facility experience. Proven expertise in tenant relations, lease administration, and rent collection. Experience with CAM billing, utility reconciliation, and monthly financial reporting. Capability to coordinate routine and emergency building maintenance services. Familiarity with compliance reporting tied to government or loan-funded properties. Experience managing conference or event spaces and external rental programs. Ability to collaborate with residential management and shared service vendors. Strong local or regional presence in Pennsylvania or the Mid-Atlantic.

Commercial Property Management Services (Due July 18, 2026)

Overview

Real Estate & Property Management

Coatesville, Pennsylvania, United StatesPosted: July 7th, 2026Deadline: July 18th, 2026

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SUMMARY

The government authority in Coatesville, Pennsylvania seeks a firm to manage commercial property operations, including tenant relations, lease administration, financial reporting, maintenance coordination, and event space management. The work also requires regulatory compliance and coordination with residential management.

KEY REQUIREMENTS

Must have experience in commercial property management, healthcare, or nonprofit environments
Must have a track record of successfully leasing to nonprofit tenants
Must demonstrate familiarity with the Coatesville and Chester County nonprofit and healthcare ecosystem
Must be willing to operate collaboratively alongside another management entity
Must maintain General Liability Insurance
Must maintain Professional Liability / Errors & Omissions Insurance
Must maintain Workers' Compensation Insurance
Must provide a staffing plan with roles, time allocations, and on-call protocols
Must provide at least three references from comparable properties

CONTRACT DURATION

36 months

TIMELINE

RFP Issued: June 16th, 2026

Optional Site Walkthrough: Week of June 22nd, 2026

Proposals Due: July 18th, 2026

Shortlist Notification: July 25th, 2026

Finalist Interviews & Financial Data Review: Week of July 27th, 2026

Selection Decision: August 14th, 2026

Transition Period: August 15th – September 30th, 2026

Management Start Date: October 1st, 2026

2027 Budget Due to CHD Board: October 31st, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

The Alliance For Health Equity

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Coatesville, Pennsylvania is seeking a vendor to provide commercial property management services for a mixed-use facility. The scope includes day-to-day tenant relations for commercial tenants, lease administration, rent collection, lease compliance monitoring, renewal tracking, and coordination of tenant move-ins, move-outs, and space modifications. The selected firm will also be expected to support strategies for attracting nonprofit and mission-aligned tenants to the fourth floor.

The engagement includes compliance and regulatory reporting responsibilities, particularly maintaining compliance with Rural Development Loan requirements related to property use and tenant composition. Financial management duties include rent collection and processing, CAM billing and reconciliation, utility billing and reimbursement tracking, and monthly financial reporting covering income, expenses, occupancy, and variance analysis.

The vendor will also oversee facilities and maintenance coordination for commercial spaces and common areas, including routine repairs, emergency maintenance coordination, and oversight of commercial building systems. Additional responsibilities include conference and event space scheduling, access coordination, development of pricing and usage policies in partnership, and marketing the space for external rentals as a supplemental revenue source. Coordination with the residential manager is also required on shared vendors, building access, security, emergency response, capital planning, and regular coordination meetings.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 18, 2026.
Who issued this RFP?: It was issued by The Alliance For Health Equity. The work is located in Coatesville, Pennsylvania, United States.
Who is a good fit for this opportunity?: Commercial property management firm with mixed-use or public-sector facility experience
Proven expertise in tenant relations, lease administration, and rent collection
Experience with CAM billing, utility reconciliation, and monthly financial reporting
Capability to coordinate routine and emergency building maintenance services
Familiarity with compliance reporting tied to government or loan-funded properties
Experience managing conference or event spaces and external rental programs
Ability to collaborate with residential management and shared service vendors
Strong local or regional presence in Pennsylvania or the Mid-Atlantic

Analysis generated by Settle AI from the source RFP.

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